Administrative Assistant

Work at Acme.com; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

A leading organization located in New York, NY is seeking an Administrative Assistant responsible for supporting senior management, performing HR tasks, and maintaining efficient office operations. Ideal candidates have a bachelor's degree or equivalent experience, proficiency in Microsoft Office tools, and strong communication abilities. This role demands discretion and the ability to manage confidential information effectively.

Qualifications

• 2 years supporting Senior Level management.
• Experience with basic HR administrative tasks, including onboarding.
• Ability to handle highly confidential information.

Responsibilities

• Support Senior level management with scheduling and travel arrangements.
• Assist departments with projects and tasks.
• Perform HR administrative functions and greet candidates.
• Maintain office records with accuracy and confidentiality.
• Order and maintain office supplies and food.
• Collaborate with Facilities Manager to maintain office equipment.

Skills

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Strong communication skills

Education

Bachelor’s degree or equivalent experience

Job description

The Administrative Assistant will be responsible for performing a wide range of duties including providing support to senior level management, performing Human Resources administrative tasks and operations support to sustain the efficient operation of the Burlingame site.

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

• Support Senior level management with scheduling meetings, domestic and international travel arrangements, expense reports, and written correspondence.
• Contribute to team objectives by assisting departments with projects and tasks. Sort and distribute all incoming and outgoing correspondence.
• HR Administrative functions; onboarding (new hire orientation and paperwork), scheduling interviews, greet candidates upon arrival and roll out HR related initiatives.
• Establish, organize and manage the maintenance of office records, ensuring complete accuracy and confidentiality
• Responsible for ordering and maintaining all supplies and food for office.
• Collaborate with Facilities Manager to maintain office equipment and space.
• Proactively support office needs.

Minimal Qualifications

• Bachelor’s degree or 2 years equivalent experience.
• Proficiency in Microsoft Excel, Word, PowerPoint, Outlook.

Preferred Qualifications

• Ability to work independently on a broad variety of projects.
• Strong communication of the English language, including reading comprehension, oral and written communication skills.
• Ability to establish and foster healthy working relationships.
• Strong level of influence and negotiation skills.
• Ability to deliver effective results, meet tight deadlines and targets.
• Possess good judgment and decision-making skills.
• Experience with basic Human Resources administrative tasks, including but not limited to on-boarding.
• Must successfully handle highly confidential information.

Physical/Mental Requirements

• Sitting, using a computer
• Lifting 5-10 lbs. occasionally
• Office Setting 100%
• No travel

Required experience

• supporting Senior Level management: 2 years