Administrative Assistant

PRECISION ELECTRIC COMPANY LLC; Brownstown Charter Township (MI); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Employee discounts

Health insurance

Paid time off

401(k) matching

Dental insurance

Vision insurance

Competitive Compensation

Career Growth Opportunities

Job summary

PRECISION ELECTRIC COMPANY LLC in Michigan is seeking an Administrative Assistant to support daily office operations, coordinate scheduling, customer communication, work orders, permits, estimates, invoicing, inspections, and general administrative tasks.

The ideal candidate is highly organized with excellent written and verbal communication, friendly demeanor, and ability to multitask in a fast-paced environment.

Qualifications

• High school diploma or GED required.
• Excellent communication and customer service skills.
• Familiarity with standard office equipment and MS Office suite.

Responsibilities

• Answer and manage incoming phone calls and customer inquiries.
• Schedule jobs, service calls, and appointments.
• Create and maintain work orders and job schedules.
• Prepare and send estimates and invoices.
• Follow up on outstanding estimates and unpaid invoices.
• Obtain permits and coordinate required inspections.
• Maintain customer and job information in QuickBooks and company systems.
• Communicate with technicians, customers, municipalities, and property managers.
• Maintain and update the company's work list.
• Assist with basic HR and employee administrative needs.
• Manage and update company social media with provided photos and information.
• Maintain organized and accurate records and documentation.
• Provide general office support as needed.

Skills

Communication

Customer service

Time management

multitaskling

Teamwork

Education

High school diploma/GED

Tools

QuickBooks

Microsoft Word

Outlook

PowerPoint

Job description

Benefits:

• Employee discounts


• Health insurance


• Paid time off


• 401(k) matching


• Dental insurance


• Vision insurance

Benefits/Perks

• Competitive Compensation


• Paid Time Off


• Career Growth Opportunities

Job Summary

We are seekinga dependable, organized, and customer-focused Administrative Assistant to support daily office operations. This position will coordinate scheduling, customer communication, work orders, permits, estimates, invoicing, inspections, and general administrative tasks. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

• Answer and manage incoming phone calls and customer inquiries


• Schedule jobs, service calls, and appointments


• Create and maintain work orders and job schedules


• Prepare and send estimates and invoices


• Follow up on outstanding estimates and unpaid invoices


• Obtain permits and coordinate required inspections


• Maintain customer and job information in QuickBooks and company systems


• Communicate with technicians, customers, municipalities, and property managers


• Maintain and update the company's work list


• Assist with basic HR and employee administrative needs


• Manage and update company social media with provided photos and information


• Maintain organized and accurate records and documentation


• Provide general office support as needed

Qualifications

• High school diploma/GED required


• Excellent communication and customer service skills


• Familiarity with standard office equipment such as printers and fax machines


• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint


• Highly organized with excellent time management skills and the ability to prioritize projects


• Excellent communication and customer service skills


• Detail-oriented with a strong focus on accuracy


• Ability to multitask and prioritize responsibilities


• Comfortable working independently and as part of a team


• QuickBooks experience is a plus


• Electrical, construction, property management, or administrative experience is a plus, but not required