Administrative Assistant

Atterro; Brainerd (MN); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Competitive weekly pay

Comprehensive benefits (medical, etc.)

Life and disability insurance

Optional 401(k) plan

Supportive team environment

Job summary

Staffmark is seeking an Administrative Assistant in Brainerd, MN. This role supports daily trucking operations, answers phones, prepares shipping quotes, and assists with billing while maintaining organized transportation documents.

Ideal candidates have a high school diploma or GED, plus administrative experience. Knowledge of billing and transport documentation is a plus, with a Monday–Friday daytime schedule and competitive weekly pay.

Qualifications

• High school diploma or GED required.
• Associate degree, business coursework, or administrative support training preferred.
• Previous administrative experience required.
• Transportation/trucking/logistics experience preferred.
• Experience with billing, invoicing, and transportation documentation a plus.

Responsibilities

• Answer and direct incoming phone calls in a professional manner.
• Provide customer service and act as primary contact for callers.
• Calculate shipping rates and prepare accurate quotes.
• Organize, file, and maintain transportation documents (BOLs, PODs).
• Assist with invoices, billing records, and supporting docs.
• Support office staff with daily administrative tasks.
• Maintain accurate records and accessible documents.
• Perform general clerical duties to support operations.
• Communicate with drivers, customers, and team members.

Skills

Phone handling

Customer service

Documentation

Office software

Education

High school diploma or GED

Associate degree or related training

Job description

Now hiring for an Administrative Assistant
Location: Brainerd, MN
$18.00 – $20.00 per hour
Shift: Monday – Friday 9 AM – 6 PM

Office Ninja Wanted – Sharp, Swift, and Super Organized

You’re the one who keeps everything on track, from schedules to supplies to smiling faces. As an Administrative Assistant, you will support daily trucking operations by answering phones, preparing shipping quotes, organizing transportation documents, assisting with billing inquiries, and providing administrative support to the office team.

Looking for Administrative Assistant jobs in Brainerd where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

This opportunity is based on an Administrative Assistant career path and is being offered by Staffmark to qualified candidates.

Education Requirements

• High school diploma or GED required.
• Associate degree, business coursework, or administrative support training preferred.

Experience Requirements

• Previous administrative experience required
• Transportation, trucking, or logistics industry experience preferred
• Experience handling customer service and phone communications preferred
• Knowledge of billing, invoicing, and transportation documentation is a plus

Job Duties

• Answer and direct incoming phone calls in a professional and timely manner
• Provide excellent customer service and serve as a primary point of contact for callers
• Calculate shipping rates and prepare accurate customer quotes
• Organize, file, and maintain transportation documents including Bills of Lading (BOLs) and Proofs of Delivery (PODs)
• Assist customers with requests for invoices, billing records, and supporting documentation
• Support office staff and management with daily administrative tasks
• Maintain accurate records and ensure documents are complete and accessible
• Perform general clerical duties to support daily business operations
• Communicate effectively with drivers, customers, and internal team members
• Assist with additional administrative responsibilities as assigned

Preferred Qualifications

• Previous experience supporting multiple departments or executive staff is beneficial.
• Experience with scheduling, document preparation, recordkeeping, and office coordination is preferred.
• Familiarity with business software, office equipment, and data entry systems is considered an asset.
• Individuals who demonstrate initiative, adaptability, and professionalism are well positioned for success as a Administrative Assistant.

Physical Capabilities

• Ability to remain seated or stand for extended periods while performing office tasks.
• Frequent use of computers, telephones, and other standard office equipment.
• Occasional lifting or moving of office supplies and materials up to 20 pounds.
• Ability to communicate effectively with coworkers, customers, and visitors.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

“I enjoy working on my assignment. If I have a problem, I can always count on the staff to help fix the issues I’m having or lead me in the right direction. They are very helpful and always there when needed.” – Administrative Assistant, Staffmark

What You Will Do

As a Administrative Assistant you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and customer-focused approach.

A Administrative Assistant supports the administrative needs of a workplace by helping manage communication, documentation, scheduling, and organization. This role is important to maintaining efficient operations and a professional experience for coworkers, customers, and visitors.

The Administrative Assistant role requires accuracy, dependability, and the ability to shift between priorities while keeping work organized. Candidates who communicate clearly, stay calm under pressure, and follow through on details are well suited for this position.

By supporting daily office functions and helping teams stay prepared, a strong Administrative Assistant contributes to a workplace that runs more smoothly, communicates better, and stays focused on business goals.