Administrative Assistant

swipejobs; Bowie (MD); On-site; USD 36,000 - 48,000; Full time

Job summary

swipejobs is seeking a friendly and organized receptionist/administrative support specialist to greet visitors, screen calls, and maintain a welcoming front desk in Bowie, MD. You will handle mail, scheduling, and general office coordination to help the team operate smoothly.

The ideal candidate has a high school diploma (associates or bachelor’s a plus), strong communication, and proficiency with Microsoft Office.

Qualifications

• High school diploma or equivalent required.
• Experience in receptionist/administrative role preferred.
• Strong verbal and written communication; professional phone etiquette.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Bilingual English/Spanish strongly preferred.
• Excellent organizational skills and multitasking.
• Discretion with confidential information.

Responsibilities

• Greet visitors and manage front desk operations.
• Answer, screen, and route calls; manage office emails/voicemail.
• Receive, sort, and distribute mail; coordinate shipments.
• Maintain tidy reception and common areas.
• Schedule conference rooms and assist with meetings.
• Order and maintain office supplies and kitchen inventory.
• Provide general administrative support: data entry, filing, etc.
• Assist staff with travel coordination and calendar support as needed.
• Support special projects and other duties as assigned by office leadership.

Skills

Communication

Organizational skills

Multitasking

Discretion

Phone etiquette

Bilingual English/Spanish

Education

High school diploma or equivalent

Associate's or Bachelor's degree a plus

Tools

Microsoft Office

Office equipment

Job description

Key Responsibilities

• Greet visitors, staff, and guests in a warm, professional manner and manage front desk operations
• Answer, screen, and route incoming calls; manage general office email/voicemail inboxes
• Receive, sort, and distribute mail and deliveries; coordinate outgoing shipments
• Maintain a tidy, organized, and welcoming reception and common area
• Schedule conference rooms and assist with meeting/event setup and coordination
• Order and maintain office supplies and kitchen/pantry inventory
• Provide general administrative support: data entry, filing, document preparation, and correspondence
• Assist staff with travel coordination, expense reports, or calendar support as needed
• Support special projects and other duties as assigned by office leadership

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree a plus
• Prior experience in a receptionist, front desk, or administrative support role preferred
• Strong verbal and written communication skills; professional phone etiquette
• Proficiency with Microsoft Office (Word, Excel, Outlook) and general office equipment
• Bilingual English/Spanish strongly preferred given Miami market and international client base
• Excellent organizational skills and ability to multitask in a fast-paced environment
• Discretion and professionalism when handling sensitive or confidential information