Receptionist

GibbyGroup, LLC; Burley (ID); On-site; USD 32,000 - 42,000; Full time

Job summary

GibbyGroup, LLC is seeking a friendly Receptionist to greet visitors, manage front desk operations, and provide administrative support across departments in Burley, Idaho. The role requires bilingual Spanish/English communication and you will handle mail, scheduling, data entry, and office coordination.

The ideal candidate is highly organized, customer-focused, proactive, and capable of handling multiple priorities in a fast-paced environment while maintaining confidentiality and professionalism.

Qualifications

• High school diploma or GED required; associate degree preferred.
• 2–5 years in receptionist or office management is preferred.
• Experience in a professional office and supporting multiple departments.

Responsibilities

• Greet visitors, customers, vendors, and applicants professionally.
• Answer, screen, and direct incoming phone calls.
• Receive, sort, and distribute mail and packages.
• Prepare outgoing mail and coordinate shipping via UPS/FedEx.
• Assist with document prep, data entry, scanning, copying, and filing.
• Keep conference rooms organized and ready for meetings.
• Provide admin support to executives and department managers.
• Assist with company communications and announcements.
• Maintain directories and organizational information.
• Support events, training sessions, and company meetings.
• Assist HR with administrative projects.
• Coordinate vendors, deliveries, and service providers.
• Track office expenses and assist with budgeting.
• Identify opportunities to improve office efficiency.
• Assist departments with special projects.

Skills

Customer service

Interpersonal skills

Verbal communication

Written communication

Organizational skills

Time management

Attention to detail

Confidentiality

Problem-solving

MS Office

Office equipment

Multitasking

Bilingual Spanish/English

Education

High school diploma

GED

Associate degree

Administrative education

Tools

Outlook

Word

Excel

PowerPoint

Job description

The Receptionist serves as the first point of contact for visitors, vendors, and employees while ensuring the office operates efficiently and professionally. This role is responsible for front desk operations, administrative support, office organization, purchasing, event coordination, and assisting multiple departments with day-to-day administrative needs. The ideal candidate is highly organized, customer-focused, proactive, and able to manage multiple priorities in a fast-paced environment.

This position needs to be able to speak Spanish and English.

Key Responsibilities

• Greet visitors, customers, vendors, and applicants in a friendly and professional manner.
• Answer, screen, and direct incoming phone calls.
• Receive, sort, and distribute incoming mail and packages.
• Prepare outgoing mail and coordinate shipping through carriers such as UPS and FedEx.
• Assist with document preparation, data entry, scanning, copying, and filing.
• Ensure conference rooms are organized and ready for meetings.
• Provide administrative support to executives and department managers.
• Assist with company communications and announcements.
• Help maintain company directories and organizational information.
• Assist with employee events, training sessions, and company meetings.
• Support HR with various administrative projects as assigned.
• Coordinate office vendors, deliveries, and service providers.
• Track office expenses and assist with budget management.
• Identify opportunities to improve office efficiency and organization.
• Assist departments with special projects.
• Perform other duties as assigned.

Qualifications

• High school diploma or GED required.
• Associate degree or additional administrative education preferred.
• 2–5 years of receptionist, administrative assistant, or office management experience preferred.
• Experience in a professional office environment.
• Experience supporting multiple departments is preferred.

Knowledge, Skills & Abilities

• Exceptional customer service and interpersonal skills.
• Strong verbal and written communication abilities.
• Excellent organizational and time management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• High attention to detail and accuracy.
• Professional appearance and demeanor.
• Ability to maintain confidentiality.
• Self-motivated with strong problem-solving skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience with office equipment including multi-function copiers, postage systems, and phone systems.