Human Resources Assistant- Temporary

Automatic Data Processing, Inc.; Greeley (CO); On-site; USD 36,000 - 48,000; Full time

Job summary

Automatic Data Processing, Inc. seeks an Administrative Assistant to support Human Resources in the Administration & Support Services Office in Greeley, CO. This temporary, full-time role starts in December and lasts about four months, with a potential extension.

The role covers data entry, records management, postings, benefits updates, training support, and reporting using HRIS and related platforms. Strong organization and confidentiality are essential.

Qualifications

• Associates degree required; Bachelor’s degree preferred.
• 6 months of similar or equivalent experience.
• Proficient with Windows, Word, Excel, Outlook, PowerPoint; experience with ADP HRIS, Salesforce and Formstack preferred.

Responsibilities

• DATA ENTRY – Enters new employees, changes, and terminations in ADP HRIS and other systems to keep data accurate.
• RECORDS RETENTION– Maintains personnel files, uploads documents, and tracks records per retention practices.
• EMPLOYMENT– Creates and uploads job postings, drafts requisitions, assists applicants and supervisors.
• BENEFITS – Updates benefits data, enrolls/terminates coverage, reconciles invoices, supports open enrollment.
• TRAINING – Registers employees for trainings, coordinates attendance lists and budget tracking.
• RESEARCH & REPORTS – Responds to verifications, compiles data for reports and surveys, updates org charts.
• SERVICE AWARDS & ANNIVERSARIES– Tracks hire dates and anniversaries, prepares recognition reports.
• OTHER DUTIES – Assists with posters, FAQs, and general HR questions.

Skills

Data entry

Records management

Employment processes

Benefits administration

Training coordination

Research & reporting

General admin duties

Education

Associates Degree

Bachelor’s Degree preferred

Tools

Windows

Word

Excel

Outlook

PowerPoint

Internet Explorer

ADP HRIS

Salesforce

Formstack

Job description

Pay Grade : 52 Compensation/Benefits: $25.94 - $35.09/hr FLSA Classification : Non-Exempt Hours: 40 hrs / wk , Full-time; This is a temporary position expected to begin in December andlast approximatelyfour months, with the possibility of an extension.

Location: Administration & Support Services Office, Greeley, CO 80631

Department: Human Resources Supervisor: AssociateDirector of Human Resources Supervises: None Deadline for Application: November 8, 2026

Role :

Provides administrative and clerical support for Human Resources programs and services.

Major Duties and Responsibilities:

20% - DATA ENTRY – Enters new employees, changes, and terminations in ADP HRIS, Employee Navigator (benefits), workorder system, Colorado new hire registry, position control spreadsheet, pension plan website, background check website, internal spreadsheets, service award provider website and other websites and software platforms as necessary in order to keep data accurate and facilitate department processes. (Essential)

15% - RECORDS RETENTION– Creates and maintains personnel files, uploads documents and forms to intranet; tracks and disposes of records according to records retention practices; and maintains other records and data in order to organize, communicate, and store personnel information. (Essential)

15% - EMPLOYMENT– Creates and uploads job postings, drafts position requisitions and payroll change forms, executes job offers, assists applicants and supervisors with process and online application software, answers questions, notifies turndowns, updates internal job posting list; announces new employees, changes, and terminations in order to coordinate the hiring process. (Essential)

15% - BENEFITS – Updates employee addresses and other changes on benefits insurance carrier websites and in Employee Navigator, enrolls and terminates coverage in carrier websites, reconciles invoices, assists with open enrollment, notifies broker of retirement plan eligibility, and other administrative tasks in order to support benefits administration. (Essential)

10% - TRAINING – Maintains training records, registers employees for in-house and out-of-house trainings, provides attendee list to trainer, compiles and routes training session feedback; registers employees for out-of-house conferences and workshops, records approved expenditures on training budget spreadsheets, assembles new hire orientation forms and packet, and assists the Training Specialist as needed in order to support the training function. (Essential)

10% - RESEARCH & REPORTS – Responds to employment verifications; research topics, summarizes information, and presents findings; contributes data to external surveys; gathers data and provides statistical reports and monthly board reports; creates and updates org charts and ongoing statistical reports in order to provide research and statistical summaries. (Essential)

10% - SERVICE AWARDS & ANNIVERSARIES– Tracks hire dates, enters information into rewards website, provides reports for monthly anniversaries and birthdays, posts anniversary recognition on intranet, and emails DSS anniversary and birthday celebrations. (Essential)

5% - OTHER DUTIES – Updates and distributes labor law posters, answers and assists employees with questions, and provides other assistance as needed in order to ensure the smooth operation of the Human Resources Department. (Non-Essential)

Education:

Associates Degree (Bachelor’s Degree preferred)

Experience:

6 months of similar or previous experience or any equivalent combination of education and experience that provides the critical success factors.

Skilled in Windows, Word, Excel, Outlook, PowerPoint, Internet Explorer, ADP HRIS system, Salesforce, and Formstack

Or any combination of experience and education which provides the success factors.

District Success Factors:

• Focuses on the customer
• Initiative
• Contributes to a positive work environment
• Strategic thinking
• Takes pride in the workplace
• Emotionally intelligent
• Tactful
• Knowledge of public library operations
• Creativity

Job Success Factors:

• Knowledge of Human Resource programs and services
• Knowledge of employment/hiring processes and practices
• Skill in customer relations
• Skill in multi-tasking
• Skill in navigating websites and software
• Skill in using work order tracking system
• Skill in interpersonal communication and relationships
• Able to use proper grammar orally and in writing
• Able to use mail merge to create letters using Excel and Word
• Able to work under pressure
• Able to operate various office equipment including copiers
• Able to use good judgment
• Able to work in teams
• Able to work with confidential information
• Able to anticipate needs

Physical Success Factors:

• Office setting
• Ability to lift 50 lbs.

This Job Description is not a complete statement of all duties and responsibilities comprising this position.