Office Manager

Job Store Staffing; Westminster (CO); On-site; USD 42,000 - 64,000; Full time

Job summary

Job Store Staffing is seeking an Office Manager to oversee all office operations, reporting, data management, and board support. The role is Monday–Friday with flexible hours, 30–40 hours per week, temporary-to-hire.

You will work with volunteers, prepare performance metrics, and assist with events and major conferences. Ideal candidates bring strong communication, advanced MS Office skills, and the ability to multitask in a dynamic team, while maintaining confidentiality and organizational

Qualifications

• Five+ years in a similar role.

Responsibilities

• Manages all office operations including correspondences and reports.

Skills

Excellent communication

MS Office proficient

Gmail & Google Apps

Strategic thinking

Task management

Team coordination

Proactive initiative

Organization skills

Confidentiality

Travel flexibility

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Gmail

Google Docs

Google Calendar

Job description

Job Store Staffing is a woman-owned service, founded in 1974. In the years since, we've seen the evolution and growth of the Denver, Aurora, Broomfield/Boulder, and Colorado Springs business communities-and we’re proud to have been a part of it.

Job Store Staffing is ranked among Colorado's top five local staffing services and one of the top twenty-five diversity-owned businesses in Colorado. We've remained a leader in the industry by staying in touch with our customers, adopting new innovations and developing best practices, all in the pursuit of providing ethical, excellent results for our clients and candidates.

As we head into our fourth decade, we look forward to helping Colorado's businesses grow and thrive, and helping candidates find rewarding employment. As a woman-owned, family-run staffing business, we are committed to providing the personal touch, one-on-one dedication, and the time and support that our clients and candidates deserve.

- See more at: http://www.jobstorestaffing.com/about-us/#sthash.y5pz8lCA.dpuf

Job Description

Job Title: Office Manager

Hours: Monday-Friday 8:00am-5:00pm (Flexible hours 30-40 hours a week)

Job Type: Temporary-to-Hire

Job Duties:

• Manages all elements of the office, including correspondences, reports, data and meeting management
• Maintains and updates all printed materials, such as Board of Directors Orientation/Handbook, new Member Handbook, operating procedures and policies, etc.
• Assists in working with volunteers and team leaders
• Develops, monitors and provides reports on key organizational metrics
• Manages webinars and learning for team members
• Supports Initiative Teams (groups of member volunteers working on industry opportunities) through meeting preparation, follow-up on action items and ensures member events are executed professionally and efficiently
• Provides administrative support for monthly Board of Directors meetings
• Responsible for the hiring, learning, performance management and daily supervision of Administrative Assistant
• Assists with execution of semi-annual conferences
• Responds to website inquiries in a timely manner
• Works with Initiative Team Leaders to develop and implement a Continuous Improvement/Lean Network Program for members
• Leads implementation and ongoing management of SupplierNavigator.com, the new website we are launching Q4. It is a "yelp" like site for our industry, which provides search functionality for supplier capabilities.
• Supports Executive Director in globalization plans
• Researches and support development of industry learning programs, including digital badging and earning management system
• Other duties as assigned

Qualifications

Job Requirements:

• Excellent verbal and written communication skills
• Advanced Microsoft Office skills (Word, Excel, PowerPoint)
• Gmail, Google Docs, and Google Calendar experience, a plus
• Ability to effectively influence others in challenging situations
• Ability to think strategically and willingness to execute daily activities
• Ability to manage multiple tasks and work in coordination with a team of individuals
• Self-directed; must be proactive and take initiative
• Ability to organize and prioritize workload to meet deadlines
• Detail oriented; good organizational skills; flexibility
• Ability to multi-task, use tact/judgment, and preserve confidentiality of sensitive information
• Must possess the ability to work well with all levels of internal management and staff and with external clients/vendors
• Individual must be able to travel 2 x per year to attend conferences

Education & Experience

• Five plus years of previous experience in a similar role
  

Additional Information

Job Store is an EOE.