Executive Operations Administrator

The Hollister Group; Newton (MA); On-site; USD 80,000 - 100,000; Full time

Job summary

The Hollister Group in Newton, MA is seeking an Executive Operations Administrator to support the COO through comprehensive administrative duties, calendar management, and travel coordination. This onsite role requires strong communication and organization, with a proactive approach to problem-solving.

You will design and develop reports and dashboards to facilitate decision-making while safeguarding confidential information.

Qualifications

• Proven proficiency embracing advanced technology and analytical thinking.
• Strong business acumen with knowledge of best practices in executive support.
• Exceptional organizational skills with the ability to juggle multiple priorities effectively.
• Mastery of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to manage complex spreadsheets and reports.
• Excellent interpersonal and communication skills, both written and verbal.
• Demonstrated independence and initiative, with a proactive approach to problem-solving.
• Flexibility to adapt quickly in a dynamic, ever-changing environment.
• Willingness to engage in business activities outside regular hours, including events and meetings.
• A bachelor’s degree highly encouraged.

Responsibilities

• Provide executive administrative support to the COO, including calendar, scheduling, and correspondence.
• Coordinate complex travel arrangements with itineraries and accommodations.
• Bridge communication between the COO, executives, staff, and external partners.
• Establish and maintain an organized tracking system for activities and follow-ups.
• Draft and prepare documents, presentations, and reports for meetings.
• Design and develop reports and dashboards to aid decision-making.
• Safeguard sensitive information with professionalism and confidentiality.

Skills

Tech proficiency

Business acumen

Organizational skills

MS Office

Communication skills

Proactive mindset

Flexible schedule

Executive support experience

Education

Bachelor's degree encouraged

Job description

Our Newton-based client is seeking a dynamic and detail-oriented Executive Operations Administrator to join their team. In this pivotal role, you will serve as a trusted partner to the COO, managing daily administrative operations and helping streamline the organization’s high-priority initiatives. If you thrive in a collaborative setting, possess exceptional communication skills, and are eager to build meaningful relationships across all levels of an organization, this is your opportunity to make a significant impact in a thriving industry.

Compensation:

$80,000 - $100,000 annually

**Potential offers vary based on experience level, qualifications

Applicants must be local and willing to commute to Newton, MA, as this role is 100% onsite, 5 days a week.

Responsibilities:

• Deliver comprehensive administrative support proactively anticipating the needs of the COO, ensuring seamless execution of tasks and responsibilities including calendar management, scheduling, and correspondence handling.
• Coordinate complex travel arrangements, including itineraries and accommodations, ensuring smooth logistics.
• Bridge communication between the COO, other executives, staff, and external partners to foster effective collaboration.
• Establish and maintain an organized tracking system for business activities, commitments, and follow-ups.
• Draft, review, and prepare essential documents, presentations, and reports for meetings and events.
• Design and develop reports and dashboards to facilitate decision-making.
• Safeguard sensitive information with utmost professionalism and confidentiality.

Requirements:

• Proven proficiency embracing advanced technology and analytical thinking.
• Strong business acumen with knowledge of best practices in executive support.
• Exceptional organizational skills with the ability to juggle multiple priorities effectively.
• Mastery of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to manage complex spreadsheets and reports.
• Excellent interpersonal and communication skills, both written and verbal.
• Demonstrated independence and initiative, with a proactive approach to problem-solving.
• Flexibility to adapt quickly in a dynamic, ever-changing environment.
• Willingness to engage in business activities outside regular hours, including events and meetings.
• A bachelor’s degree highly encouraged.

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.