Administrative Assistant

Newsmax Media Inc; Boca Raton (FL); On-site; USD 21,000 - 34,000; Part time

Job summary

Newsmax Media Inc in Boca Raton, FL seeks a detail-oriented Administrative Assistant to support executives and teams on a part-time, hourly basis. Responsibilities include handling correspondence, maintaining databases, organizing schedules, and coordinating filing and document retention.

Ideal candidates have 3–5 years in an administrative role, strong written and verbal communication, and proficiency with Microsoft Office.

Qualifications

• 3–5 years of experience in an administrative role.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Ability to work independently.

Responsibilities

• Process correspondence via email and print.
• Maintains databases of company contacts.
• Maintain email lists and other company lists.
• Prepares written summaries of data when needed.
• Prepares reports from multiple sources.
• Responds to and resolves administrative inquiries and questions.
• Schedules meetings and appointments for managers or supervisors.
• Assists with filings and document retention as needed
• Maintains office supplies and coordinates maintenance of office equipment.
• Works on special projects with Executive Assistants or other assigned supervisors as needed.

Skills

Administrative experience

Strong communication skills

Independent worker

Attention to detail

Tools

Microsoft Office

Job description

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• Opportunity.OpportunityDetail.PostedLabel : August 28, 2026
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Core Duties and Responsibilities:

• Ability to process correspondence via email and print
• Maintains databases of company contacts
• Maintain email lists and other company lists
• Prepares written summaries of data when needed.
• Prepares reports from multiple sources.
• Responds to and resolves administrative inquiries and questions.
• Schedules meetings and appointments for managers or supervisors.
• Assists with filings and document retention as needed
• Maintains office supplies and coordinates maintenance of office equipment.
• Works on special projects with Executive Assistants or other assigned supervisors as needed.
• Performs other related duties as assigned.

Position Requirements:

• Three to five years of experience in an administrative role
• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Experience in secretary function
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
• This is a part-time, hourly position requiring approximately up to 30 hours per week on a flexible schedule

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.