Administrative Assistant

Newsmax Media, Inc.; Boca Raton (FL); On-site; USD 21,000 - 30,000; Part time

Job summary

Newsmax Media, Inc. is seeking an experienced administrative assistant to join our team on a part-time, hourly basis.

The role involves handling correspondence, managing databases, maintaining contact and email lists, and preparing summaries and reports from multiple sources. The ideal candidate will have 3–5 years in an administrative capacity, strong written and verbal communication, excellent organizational skills, and proficiency with Microsoft Office.

Qualifications

• Three to five years of experience in an administrative role.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Experience in secretary function.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.

Responsibilities

• Ability to process correspondence via email and print.
• Maintains databases of company contacts.
• Maintain email lists and other company lists.
• Prepares written summaries of data when needed.
• Prepares reports from multiple sources.
• Responds to and resolves administrative inquiries and questions.
• Schedules meetings and appointments for managers or supervisors.
• Assists with filings and document retention as needed.
• Maintains office supplies and coordinates maintenance of office equipment.
• Works on special projects with Executive Assistants or other assigned supervisors as needed.
• Performs other related duties as assigned.

Skills

Verbal communication

Written communication

Interpersonal skills

Secretary experience

Microsoft Office

Organizational skills

Attention to detail

Independent work

Tools

Microsoft Office Suite

Job description

• Ability to process correspondence via email and print
• Maintains databases of company contacts
• Maintain email lists and other company lists
• Prepares written summaries of data when needed.
• Prepares reports from multiple sources.
• Responds to and resolves administrative inquiries and questions.
• Schedules meetings and appointments for managers or supervisors.
• Assists with filings and document retention as needed
• Maintains office supplies and coordinates maintenance of office equipment.
• Works on special projects with Executive Assistants or other assigned supervisors as needed
• Performs other related duties as assigned

Core Duties and Responsibilities:

• Ability to process correspondence via email and print
• Maintains databases of company contacts
• Maintain email lists and other company lists
• Prepares written summaries of data when needed.
• Prepares reports from multiple sources.
• Responds to and resolves administrative inquiries and questions.
• Schedules meetings and appointments for managers or supervisors.
• Assists with filings and document retention as needed
• Maintains office supplies and coordinates maintenance of office equipment.
• Works on special projects with Executive Assistants or other assigned supervisors as needed
• Performs other related duties as assigned

Position Requirements:

• Three to five years of experience in an administrative role
• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Experience in secretary function
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
• This is a part-time, hourly position requiring approximately up to 30 hours per week on a flexible schedule