Administrative Assistant

DEPLOY; Birmingham (AL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Benefits administration experience

Onsite role in Birmingham

Job summary

DEPLOY is seeking an Administrative Assistant for an onsite role in Birmingham, AL 35223. You will keep the office running smoothly, manage calendars, prepare reports, and handle confidential information with discretion.

Ideal candidates have strong Excel, Word, and Outlook skills, plus a proactive, detail‑oriented mindset. Experience with employee benefits is a plus and onboarding paperwork may be involved.

Qualifications

• Previous administrative or office support experience.
• Excel skills: sorting, filtering, basic formulas.
• Proficient with Word, Outlook and typical office tools.
• Strong organization and attention to detail.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide day‑to‑day administrative support including scheduling, correspondence, document prep, and data entry.
• Create and maintain Excel spreadsheets; track information and prepare reports.
• Keep electronic files and office documents organized and accurate.
• Coordinate meetings, manage calendars, and follow up on tasks.
• Assist with onboarding paperwork and confidential information handling.
• Support benefits administration as needed, including enrollment paperwork and inquiries.

Skills

Administrative support

Attention to detail

Communication

Time management

Confidentiality

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

DEPLOY has been retained by a Birmingham based company in need of an Administrative Assistant

This is an onsite role in 35223 zip code.

We need someone who can keep things organized. Keep the team moving.

We’re looking for a dependable, detail-oriented Administrative Assistant who enjoys helping people and keeping a busy office running smoothly. If you’re comfortable in Excel, communicate well, and can juggle priorities without letting details slip, we’d love to meet you. Experience supporting employee benefits is a plus!

What You’ll Do

• Provide day-to-day administrative support, including scheduling, correspondence, document preparation, and data entry.
• Create and maintain Excel spreadsheets, track information, and prepare reports.
• Keep electronic files, records, and office documents organized and accurate.
• Coordinate meetings, manage calendars, and follow up on outstanding tasks.
• Assist with employee onboarding paperwork and maintain confidential information.
• Support benefits administration as needed, including enrollment paperwork, tracking changes, and coordinating questions with the appropriate contact.
• Communicate professionally with employees, clients, vendors, and visitors.
• Help with office supplies, general office coordination, and special projects.

What You Bring

• Previous administrative, office support, or related experience.
• Working knowledge of Microsoft Excel, including sorting, filtering, formatting, and basic formulas.
• Proficiency with Microsoft Word, Outlook, and other common office tools.
• Strong organization, attention to detail, and follow-through.
• Clear written and verbal communication skills.
• Ability to manage multiple priorities and handle confidential information with discretion.
• A helpful attitude and willingness to take initiative.
• Availability to work onsite in Birmingham.

Bonus Points

• Experience with employee benefits, open enrollment, or HR administrative support.
• Familiarity with HRIS or payroll systems.
• Advanced Excel skills, such as pivot tables and lookup formulas.