Adminstrative Assistant

Deploy Alloy; Birmingham (AL); On-site; USD 36,000 - 48,000; Full time

Job summary

Deploy Alloy is seeking an Administrative Assistant for an onsite role in Birmingham, AL 35223. You will help keep the office running smoothly, manage calendars, handle data entry, generate reports, and assist with onboarding and benefits-related tasks.

The ideal candidate is organized, detail-oriented, and communicates effectively with employees, clients, and vendors. Prior experience with employee benefits and HR-related systems is a plus, and the role is strictly on site.

Qualifications

• Experience in administrative support and office coordination.
• Proficient with Microsoft Excel for data entry, reports, and organization.
• Strong written and verbal communication, able to handle confidential information.

Responsibilities

• Provide day-to-day administrative support including scheduling, correspondence, and data entry.
• Create and maintain Excel spreadsheets, track information, and prepare reports.
• Keep electronic files and documents organized and accurate.
• Coordinate meetings, manage calendars, and follow up on tasks.
• Assist with onboarding paperwork and confidential information handling.
• Support benefits administration and enrollment paperwork as needed.

Skills

Microsoft Excel

Microsoft Word

Outlook

Data entry

Organization

Communication

Tools

HRIS

Payroll systems

Job description

DEPLOY has been retained by a Birmingham based company in need of an Administrative Assistant

This is an onsite role in 35223 zip code.

We need someone who can keep things organized. Keep the team moving.

We're looking for a dependable, detail-oriented Administrative Assistant who enjoys helping people and keeping a busy office running smoothly. If you're comfortable in Excel, communicate well, and can juggle priorities without letting details slip, we'd love to meet you. Experience supporting employee benefits is a plus!

What You'll Do

• Provide day-to-day administrative support, including scheduling, correspondence, document preparation, and data entry.
• Create and maintain Excel spreadsheets, track information, and prepare reports.
• Keep electronic files, records, and office documents organized and accurate.
• Coordinate meetings, manage calendars, and follow up on outstanding tasks.
• Assist with employee onboarding paperwork and maintain confidential information.
• Support benefits administration as needed, including enrollment paperwork, tracking changes, and coordinating questions with the appropriate contact.
• Communicate professionally with employees, clients, vendors, and visitors.
• Help with office supplies, general office coordination, and special projects.

What You Bring

• Previous administrative, office support, or related experience.
• Working knowledge of Microsoft Excel, including sorting, filtering, formatting, and basic formulas.
• Proficiency with Microsoft Word, Outlook, and other common office tools.
• Strong organization, attention to detail, and follow-through.
• Clear written and verbal communication skills.
• Ability to manage multiple priorities and handle confidential information with discretion.
• A helpful attitude and willingness to take initiative.
• Availability to work onsite in Birmingham.

Bonus Points

• Experience with employee benefits, open enrollment, or HR administrative support.
• Familiarity with HRIS or payroll systems.
• Advanced Excel skills, such as pivot tables and lookup formulas.