Administrative Assistant

Seneca Resources; Birmingham (AL); On-site; USD 27,552 - 30,307; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Job summary

A leading IT services provider is seeking a highly organized Administrative Assistant to support the team in Birmingham, AL. Responsibilities include managing schedules, preparing documents, and ensuring smooth office operations. Candidates should possess strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office. This role offers a contract position with a pay range of $20.00/hr - $22.00/hr along with benefits including medical and vision insurance.

Qualifications

• Proven experience as an administrative assistant or similar role.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments.
• Answer and direct phone calls and respond to emails.
• Prepare, format, and edit documents and reports.

Skills

Organizational skills

Multitasking

Communication skills

Microsoft Office proficiency

Attention to detail

Education

Associate degree in Business Administration

Tools

Microsoft Word

Microsoft Excel

Google Workspace

Job description

Lead - Recruitment & Delivery at Seneca Resources

Terms: 12+ Months Contract

Base pay range

$20.00/hr - $22.00/hr

Overview

• We are seeking a highly organized and detail‑oriented Administrative Assistant to provide day-to-day support to our team. This role is essential to ensuring smooth office operations, efficient communication, and timely completion of administrative tasks.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments
• Answer and direct phone calls; respond to emails and inquiries
• Prepare, format, and edit documents, reports, and presentations
• Organize and maintain electronic and physical filing systems
• Assist with travel arrangements, expense reports, and itineraries
• Support onboarding processes for new employees
• Order office supplies and maintain inventory
• Handle confidential information with professionalism and discretion
• Assist with basic bookkeeping tasks such as invoice tracking or data entry
• Provide general support to leadership and team members as needed

Required Skills & Qualifications

• Proven experience as an administrative assistant or similar role
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and/or Google Workspace
• Ability to prioritize tasks and work independently
• High attention to detail and accuracy
• Professional demeanor and strong interpersonal skills

Preferred Qualifications

• Associate degree in Business Administration or related field (optional)
• Experience with scheduling tools or project management software
• Familiarity with basic bookkeeping or CRM systems

About Seneca Resources

Seneca Resources is a client driven provider of strategic Information Technology consulting services and Workforce Solutions to government and industry. Seneca Resources is a leading IT services provider with offices in Virginia, Alabama, Georgia, North Carolina and New York that service clients throughout the United States.

We are an Equal Opportunity Employer and value the benefits of diversity in our workplace.

Seniority level

Associate

Employment type

Contract

Job function

Administrative

Industries

Building Construction, Construction, and Agriculture, Construction, Mining Machinery Manufacturing

Benefits

• Medical insurance
• Vision insurance

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Birmingham, AL