Administrative Assistant

The Lemoine Company, L.L.C.; Baton Rouge (LA); Vor Ort; USD 28.000 - 42.000; Vollzeit

Zusammenfassung

The Lemoine Company, L.L.C. in Baton Rouge is seeking an Administrative Assistant for the Restore Louisiana Program. This in-office role supports a fast-paced project team, handling calls, scheduling, filing, and document management at 11100 Mead Road, Baton Rouge, LA 70816.

The ideal candidate has 2–4 years of administrative experience, strong MS Office skills, and excellent communication and organizational abilities to ensure smooth daily operations of the CDBG-DR program.

Qualifikationen

• Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
• Strong written and verbal communication skills.
• Excellent time management and organizational abilities.
• Ability to multitask and meet deadlines in a fast-paced environment.
• Detail-oriented with accurate record-keeping and reporting.

Aufgaben

• Coordinate all office and administrative support duties including answering and directing calls, arranging visitor accommodations, processing expense reports, timekeeping, record management, and other administrative needs.
• Create and maintain filing systems, both electronic and physical, in accordance with project requirements.
• Create, compile, and bind reports as needed for project staff and leadership.
• Order and coordinate breakfast and/or lunch for meetings as requested.
• Greet visitors and meeting attendees, escort them to the appropriate conference room, and ensure meeting spaces are properly prepared.
• Assist with scheduling meetings, conference rooms, and project-related events.
• Support document management and administrative processes associated with the Restore Louisiana program.
• Maintain office supplies and coordinate with vendors as needed to ensure continuous office operations.

Kenntnisse

MS Office

Excel

Word

Outlook

Ausbildung

High school diploma or equivalent

Jobbeschreibung

Administrative Assistant - Restore Louisiana (CDBG-DR Program)

The Administrative Assistant will provide office and administrative support for the Restore Louisiana Program, a Community Development Block Grant - Disaster Recovery (CDBG-DR) initiative. This position is an in-office role based at 11100 Mead Road, Baton Rouge, Louisiana 70816. The ideal candidate will be highly organized, customer-service oriented, and capable of supporting a fast-paced project environment.

Job Responsibilities:

• - Coordinate all office and administrative support duties including answering and directing calls, arranging visitor accommodations, processing expense reports, timekeeping, record management, and other administrative needs.
• - Create and maintain filing systems, both electronic and physical, in accordance with project requirements.
• - Create, compile, and bind reports as needed for project staff and leadership.
• - Order and coordinate breakfast and/or lunch for meetings as requested.
• - Greet visitors and meeting attendees, escort them to the appropriate conference room, and ensure meeting spaces are properly prepared.
• - Assist with scheduling meetings, conference rooms, and project-related events.
• - Support document management and administrative processes associated with the Restore Louisiana program.
• - Maintain office supplies and coordinate with vendors as needed to ensure continuous office operations.

Required Qualifications:

• - High school diploma or equivalent.
• - Two to four years of administrative experience.
• - Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook, with the ability to create and maintain spreadsheets and databases.
• - Excellent interpersonal skills with a demonstrated ability to build and maintain positive working relationships in a team environment.
• - Strong written and verbal communication skills.
• - Excellent time management and organizational skills with the ability to manage multiple priorities and deadlines.
• - Detail-oriented, results-driven, and able to effectively multitask.
• - Proficiency using standard office equipment, including computers, printers, scanners, copiers, and fax machines.

Work Location:

11100 Mead Road
Baton Rouge, LA 70816
This is a fully in-office position.