Administrative Assistant

Lemoine Company; Baton Rouge (LA); On-site; USD 35,000 - 52,000; Full time

Job summary

Lemoine Company in Baton Rouge, LA is seeking an Administrative Assistant for the Restore Louisiana Program, a CDBG-DR initiative. This in-office role supports busy project operations, handling calls, filing, meetings, and reporting with strong organization and customer-service focus.

You will maintain filing systems, assist with scheduling, manage office supplies, and coordinate meals for meetings while ensuring accurate records and smooth daily operations at 11100 Mead Road.

Qualifications

• High school diploma or equivalent.
• 2–4 years of administrative experience.
• Proficient with Microsoft Excel, Word, and Outlook.
• Excellent interpersonal, written and verbal communication, and teamwork.
• Strong time management and organizational skills; able to multitask.
• Detail oriented and results driven; able to manage multiple priorities.
• Proficient with standard office equipment (computers, printers, scanners, copiers, fax).

Responsibilities

• Coordinate all office and administrative support duties including answering and directing calls, arranging visitor accommodations, processing expense reports, timekeeping, record management, and other administrative needs.
• Create and maintain filing systems, electronic and physical.
• Create, compile, and bind reports for project staff and leadership.
• Order and coordinate breakfast and/or lunch for meetings as requested.
• Greet visitors and attendees, escort to conference room, ensure spaces are prepared.
• Assist with scheduling meetings, conference rooms, and project-related events.
• Support document management and administrative processes for the Restore Louisiana program.
• Maintain office supplies and coordinate with vendors to ensure office operations.

Skills

Time management

Organizational skills

Written communication

Verbal communication

Interpersonal skills

Detail oriented

Multitasking

Office equipment familiarity

Education

High school diploma or equivalent

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

Administrative Assistant - Restore Louisiana (CDBG-DR Program)

The Administrative Assistant will provide office and administrative support for the Restore Louisiana Program, a Community Development Block Grant - Disaster Recovery (CDBG-DR) initiative. This position is an in-office role based at 11100 Mead Road, Baton Rouge, Louisiana 70816. The ideal candidate will be highly organized, customer-service oriented, and capable of supporting a fast-paced project environment.

Job Responsibilities:

• Coordinate all office and administrative support duties including answering and directing calls, arranging visitor accommodations, processing expense reports, timekeeping, record management, and other administrative needs.
• Create and maintain filing systems, both electronic and physical, in accordance with project requirements.
• Create, compile, and bind reports as needed for project staff and leadership.
• Order and coordinate breakfast and/or lunch for meetings as requested.
• Greet visitors and meeting attendees, escort them to the appropriate conference room, and ensure meeting spaces are properly prepared.
• Assist with scheduling meetings, conference rooms, and project-related events.
• Support document management and administrative processes associated with the Restore Louisiana program.
• Maintain office supplies and coordinate with vendors as needed to ensure continuous office operations.

Required Qualifications:

• High school diploma or equivalent.
• Two to four years of administrative experience.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook, with the ability to create and maintain spreadsheets and databases.
• Excellent interpersonal skills with a demonstrated ability to build and maintain positive working relationships in a team environment.
• Strong written and verbal communication skills.
• Excellent time management and organizational skills with the ability to manage multiple priorities and deadlines.
• Detail-oriented, results-driven, and able to effectively multitask.
• Proficiency using standard office equipment, including computers, printers, scanners, copiers, and fax machines.

Work Location:

11100 Mead Road
Baton Rouge, LA 70816
This is a fully in-office position.