Administrative Coordinator 4 - WAE

Culture Rec & Tourism-State Parks; Baton Rouge (LA); On-site; USD 17,000 - 25,000; Part time

Job summary

The Office of State Parks is seeking a part-time administrative support professional in Baton Rouge, LA. The role supports data entry, document management, meeting coordination and reporting tasks within the Department of Culture, Recreation & Tourism.

Ideal candidates will have at least three years of administrative experience, a solid grasp of office software, and the ability to follow policies and procedures.

Qualifications

• Three years of experience in administrative services.
• Part-time—1,245 working hours per year.
• Location is Baton Rouge, LA.

Responsibilities

• Answers telephone inquiries and assists with processing inquiries and documents.
• Performs data entry, scans and saves documents into the system.
• Coordinates with admin for meeting prep, scheduling and minutes.

Skills

Accepting Direction

Demonstrating Accountability

Following Policies and Procedures

Job description

This position will be filled as part-time in Baton Rouge, LA.

The Office of State Parks (OSP) serves the citizens of Louisiana and visitors by preserving and interpreting natural areas of unique or exceptional scenic value, planning, developing and operating sites that provide outdoor recreation opportunities in natural surroundings, preserving and interpreting historical and scientific sites of statewide importance and administering intergovernmental programs related to outdoor recreation and trails.

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

• Answers telephone Inquiries, and assists with processing outgoing or incoming mall.
• Performs data entry as needed, makes coplesl scans and saves Important documents into computer system, files documents and design plans, etc.
• Coordinates with the Admin regarding meeting preparation, scheduling and inviting attendees, transcribing minutes if needed, etc.
• Creates, updates, or modifies reports and presentations as needed.
• Completes special projects concerning administrative matters by compiling information through researching the departments Internal database and preparing Information in a requested format such as an Excel spreadsheet, Access database, etc.
• Prepares all documents as requested
• Manages special projects for as ii relates to administrative support tasks such as ensuring Information complied is correct.
• Ensures information is up-to-date and maintained or presented appropriately using software applications such as Word, Excel, etc.
• Attends meetings and trainings as required

Position-Specific Details

Location: Capitol Annex Building in Baton Rouge, LA

Appointment Type: This position will be filled as a part-time Classified WAE.

This position is limited to 1,245 working hours in a 12 month period. Starting Hourly Pay varies, depending on experience.

The Office of the Lieutenant Governor and the Department of Culture, Recreation and Tourism are participants in the E-Verify system for identification and employment eligibility purposes. Louisiana as a State, is a Model Employer for People with Disabilities.

Contact Information

For further information about this vacancy contact:

Katelyn Wale

Department of Culture, Recreation, & Tourism

1051 N. 3rd Street

Baton Rouge, LA 70802

Phone: [phone]

[e-mail]