Administrative Assistant

LEMOINE; Baton Rouge (LA); On-site; USD 35,000 - 45,000; Full time

Job summary

LEMOINE is seeking an Administrative Assistant to support the Restore Louisiana Program (CDBG-DR) in our Baton Rouge office. The role focuses on organized office support, document management, and meeting coordination to help drive project success.

The ideal candidate has a high school diploma or equivalent and 2–4 years of administrative experience, with strong Microsoft Office skills, excel, and clear communication. This in-office position is based at 11100 Mead Road, Baton Rouge, LA 70816.

Qualifications

• High school diploma or equivalent.
• 2–4 years of administrative experience.
• Proficiency in Microsoft Office Suite with spreadsheet and database skills.
• Excellent written and verbal communication; strong time management.

Responsibilities

• Coordinate office duties including calls, visitor arrangements, expense reports, timekeeping, and record management.
• Create and maintain electronic and physical filing systems per project needs.
• Prepare reports for staff and leadership; arrange meals for meetings when requested.
• Greet visitors and prep meeting spaces; schedule meetings and events.
• Support document management and vendor coordination to ensure office operations.

Skills

Interpersonal skills

Time management

Detail oriented

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Excel

Word

Outlook

Job description

Administrative Assistant - Restore Louisiana (CDBG-DR Program)

The Administrative Assistant will provide office and administrative support for the Restore Louisiana Program, a Community Development Block Grant - Disaster Recovery (CDBG-DR) initiative. This position is an in-office role based at 11100 Mead Road, Baton Rouge, Louisiana 70816. The ideal candidate will be highly organized, customer-service oriented, and capable of supporting a fast-paced project environment.

Job Responsibilities

• Coordinate all office and administrative support duties including answering and directing calls, arranging visitor accommodations, processing expense reports, timekeeping, record management, and other administrative needs.
• Create and maintain filing systems, both electronic and physical, in accordance with project requirements.
• Create, compile, and bind reports as needed for project staff and leadership.
• Order and coordinate breakfast and/or lunch for meetings as requested.
• Greet visitors and meeting attendees, escort them to the appropriate conference room, and ensure meeting spaces are properly prepared.
• Assist with scheduling meetings, conference rooms, and project-related events.
• Support document management and administrative processes associated with the Restore Louisiana program.
• Maintain office supplies and coordinate with vendors as needed to ensure continuous office operations.
  
  

Required Qualifications

• High school diploma or equivalent.
• Two to four years of administrative experience.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook, with the ability to create and maintain spreadsheets and databases.
• Excellent interpersonal skills with a demonstrated ability to build and maintain positive working relationships in a team environment.
• Strong written and verbal communication skills.
• Excellent time management and organizational skills with the ability to manage multiple priorities and deadlines.
• Detail-oriented, results-driven, and able to effectively multitask.
• Proficiency using standard office equipment, including computers, printers, scanners, copiers, and fax machines.
  
  

Work Location:

11100 Mead Road

Baton Rouge, LA 70816

This is a fully in-office position.

Job Posted by ApplicantPro