Administrative Assistant

Talentify; Barstow (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

UnityTec in Barstow, CA is seeking an Administrative Assistant to provide comprehensive executive support, manage complex calendars, travel arrangements, and maintain secure filing systems.

The role includes office management, budget and HR support, and the development of briefing materials for executive decisions. Must be a U.S. citizen with DoD Secret clearance eligibility; a current Secret clearance is highly desired.

Qualifications

• Minimum three years of related experience.
• Strong research and briefing materials development.
• Excellent calendar, travel, and document management.

Responsibilities

• Provide executive and secretarial support with calendar and travel.
• Oversee office operations and HR/payroll support.
• Develop briefing charts and slide decks for executive decision-making.

Skills

Executive support

Calendar management

Research briefing

Education

Bachelor's degree

Job description

Company Overview

UnityTec is an SBA-certified Woman-Owned Small Business (WOSB) delivering high-impact professional and technical services to government agencies. With deep expertise in Industrial and Enterprise Systems Modernization, FIAR (Financial Improvement and Audit Readiness), Industrial Facility Transformation, Program and Project Management, Enterprise Support and Consulting, and Advanced Analytics, we empower organizations to modernize operations and advance mission priorities. Our disciplined approach-grounded in dedicated talent, proactive planning, rigorous quality assurance, agile methodologies, cost-effective delivery, and uncompromising ethics-positions UnityTec as a trusted partner committed to achieving measurable, enduring results for our clients.

Job Overview

We are seeking a Administrative Assistant to join our team. You will provide comprehensive executive support by managing daily office logistics, operational budgets, and personnel records. Additionally, you will independently conduct research and develop high-quality briefing materials to support executive-level decision-making. This position is in Barstow, CA.

Responsibilities include, but are not limited to:

• Executive & Secretarial Support
  • Serving as the primary point of contact by managing multi-line phone systems and routing inquiries.
  • Coordinating complex executive calendars, scheduling appointments, and managing comprehensive travel arrangements.
  • Maintaining organized, secure, and accessible filing systems for critical documentation.
• Office Management & Administration
  • Overseeing daily office operations to ensure seamless administrative functionality for executive staff.
  • Supporting financial and human resources functions, including budget tracking, payroll processing, and personnel record maintenance.
• Independent Research & Presentation Development
  • Working autonomously on specialized administrative projects and information-gathering initiatives.
  • Synthesizing research data to design, format, and prepare professional briefing charts, slide decks, and other executive presentation materials.

Required Qualifications:

• A minimum of three (3) years of related experience

Preferred Qualifications:

• A bachelor's degree in a related field of study
• Any related certifications

Clearance Requirements:

• Must be a U.S. citizen
• Must be able to obtain and maintain a DoD Secret clearance
• A current Secret clearance is highly desired.

UnityTec is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.