Executive Assistant

RDR, Inc.; Chantilly (VA); On-site; USD 90,000 - 120,000; Full time

Job summary

RDR, Inc. is seeking an Executive Assistant with a current TS/SCI with CI Poly clearance. The role focuses on high-level administrative support, calendar management, and seamless office operations in Chantilly, VA. Strong MS Office skills and professional communication are essential.

Responsibilities include complex scheduling, travel arrangements, document preparation, and coordination of meetings and events. Prior experience in a security-conscious environment is preferred.

Qualifications

• Bachelor's degree or equivalent experience required.
• 7 years of related experience with a High School Diploma.
• Active TS/SCI with CI Poly clearance required prior to consideration.
• Strong MS Office skills and calendar management experience expected.

Responsibilities

• Provide executive-level administrative support across multiple functions.
• Maintain schedules, coordinate meetings, and manage travel arrangements.
• Answer calls, greet visitors, and handle routine correspondence.
• Prepare and proofread documents, reports, and presentations.
• Manage records, filing systems, and databases; support office operations.
• Assist in meetings, conferences, and off-sites; may take notes.

Skills

MS Office

Calendar management

Administrative support

Communication skills

Customer service

Discretion and trust

Education

Bachelor's degree or equivalent experience

High School Diploma with 7 years experience

Tools

MS Office Suite

Job description

Description

REQUIRES A CURRENT TS/SCI WITH POLY SECURITY CLEARANCE prior to consideration

This position is contingent upon award.

Do you have a strong administrative background and great customer service skills? We are looking for an exceptional Executive Assistant to join our team!

Overall, the individual will need to have strong MS Office skills (to include extensive experience in calendar management) and excellent communication skills.

Other duties performed will be the following:

• Administrative duties providing mission support in one or more functions or business areas. The nature of the Executive Assistant work varies from transactional in nature and requires general knowledge of basic administrative processes (Entry Level to moderately complex intermediate Level).
• Able to complete very complex tasks which demand a high degree of autonomy and latitude in planning, organizing, and decision making.
• Maintain a schedule of appointments for a manager or office.
• Answer routine telephone calls, direct calls and take messages.
• Greet and escort visitors.
• Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents.
• Arrange for the delivery of outgoing mail/packages with the mailroom.
• Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office.
• Draft, proofread, edit and coordinate correspondence.
• Perform research and retrieve information from databases and other resources.
• Maintain tracking records and filing systems; archive files.
• Identify records via electronic/hardcopy resources to be processed, locate records on shelves and move boxes/containers of records.
• Prepare all document pages for scanning by removing bindings.
• Maintain, update and serve as focal point for databases or spreadsheets.
• Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites.
• Participate in meetings and events: may serve as recorder and may present position-related information. Prepare access rosters and request security clearance transfers. Assist in ordering supplies/equipment and arranging for office equipment repairs.
• Perform administrative back up support for other offices.
• Proficient in the MS Office Suite

Requirements

High School Diploma with (7) years of work experience OR Bachelor's degree with (3) years of related experience.

Active TS/SCI with CI Poly clearance required prior to consideration.