Administrative Assistant - Real Estate & Tenant Support

Healthcare Realty Services LLC; Austin, Cedar Park (TX, TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Healthcare Realty Trust in Austin, TX, is seeking an Administrative Assistant to support our Cedar Park medical office building portfolio. The role requires strong administrative skills, contract reading ability, and effective coordination with tenants and vendors.

Ideal candidates will have 4+ years of office experience in property management or similar environments, with excellent communication and organizational capabilities and proficiency in Microsoft Office.

Qualifications

• Four+ years progressively responsible office experience in property management or equivalent.
• Strong communication and organizational skills.
• Ability to read and understand contracts.

Responsibilities

• Answer phones and handle correspondence, expense reporting, and filing.
• Prepare service contracts and construction agreements.
• Process paperwork through approval processes.
• Coordinate with tenants, maintenance staff, and vendors to complete work orders.
• Prepare regional reports and monthly chargebacks and rent statements.
• Maintain certificates of insurance for tenants, vendors, and contractors.
• Perform additional duties as assigned by the Property Manager.

Skills

Accounting skills

Communication skills

Organizational skills

Reading contracts

Microsoft Office

Bilingual

Tools

Microsoft Office Suite

Job description

Healthcare Realty Trust in Austin, TX, is seeking an Administrative Assistant to support our Cedar Park medical office building portfolio. The role requires strong administrative skills, contract reading ability, and effective coordination with tenants and vendors.

Ideal candidates will have 4+ years of office experience in property management or similar environments, with excellent communication and organizational capabilities and proficiency in Microsoft Office.