Property Management Administrative Specialist (Austin)

Healthcare Realty Trust Inc.; Austin, Northern (TX, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Healthcare Realty Trust Inc. is seeking an Administrative Assistant for its Austin Cedar Park medical office building portfolio. The role requires 4+ years of office experience in property management, strong communication and organizational skills, and the ability to read contracts.

Proficiency in Microsoft Office and the ability to manage multiple tasks is essential. Responsibilities include phones, correspondence, expense reporting, coordinating meetings, and processing contracts through

Qualifications

• Four+ years of progressively responsible office experience in a property management company or equivalent.
• Excellent communication and organizational skills; ability to read and understand contracts.
• Intermediate to advanced Microsoft Office skills and ability to learn new software quickly.

Responsibilities

• Answer phones, draft and distribute correspondence, expense reporting, meeting coordination and filing/copying.
• Prepare service contracts and construction agreements and accompany paperwork; track through approvals.
• Coordinate with tenants, building maintenance staff and vendors to ensure work orders are completed.
• Prepare monthly chargebacks and rent statements.
• Maintain system for tenant, vendor, and contractor certificates of insurance.
• Process regional paperwork and prepare regional reports.
• Perform additional duties assigned by the Property Manager and other company management.

Skills

Communication

Organizational skills

Reading contracts

Microsoft Office

Multitasking

Bilingual

Tools

Microsoft Office Suite

Job description

Healthcare Realty Trust Inc. is seeking an Administrative Assistant for its Austin Cedar Park medical office building portfolio. The role requires 4+ years of office experience in property management, strong communication and organizational skills, and the ability to read contracts.

Proficiency in Microsoft Office and the ability to manage multiple tasks is essential. Responsibilities include phones, correspondence, expense reporting, coordinating meetings, and processing contracts through