(Hybrid) Executive Administrative Assistant

NFP; Austin (TX); On-site; USD 39,000 - 50,000; Full time

Job summary

A leading organization focused on consultative solutions is seeking an Administrative Assistant to support their Legal & Compliance team in Austin, TX. The ideal candidate will have at least 2 years of experience in a similar role and minor tasks require strong organizational and communication skills. This position offers a competitive salary, benefits including PTO, 401(k) matching, and a supportive workplace culture.

Benefits

Competitive salary

PTO & paid holidays

401(k) with match

Exclusive discount programs

Health & wellness programs

Qualifications

• 2 years of experience as a senior or executive administrative assistant.
• Preferred experience in the legal and/or financial services industry.

Responsibilities

• Screen calls and manage schedules for executives.
• Prepare, edit, and proofread correspondence and reports.
• Plan and organize travel and department events.

Skills

Proficiency with Microsoft Office

Oral and written communication skills

Organizational skills

Attention to detail

Problem solving skills

Education

College degree or equivalent industry related experience

Job description

Who We Are:
NFP, an Aon company, is a multiple Best Places to Work award winner in Business Insurance. We are an organization of consultative advisors and problem solvers. We help companies and individuals around the globe address their most significant risk, workforce, wealth management and retirement challenges through custom solutions and a people-first approach. To learn more, please visit: https://www.NFP.com.

The Administrative Assistant reports to the Senior Vice President (SVP) of Legal & Compliance and Vice President (VP), Associate General Counsel for Litigation while also supporting the rest of the Legal & Compliance team in the Austin office. The Executive Administrative Assistant will be responsible for administrative duties, as outlined below.

Essential Duties and Responsibilities:

• Screen calls for SVP and VPand arrange conference calls;
• Proactive calendar management which includes scheduling internal and external meetings and appointments for and with department(s) personnel;
• Prepare, edit and proofread correspondence, memorandum, reports, projects, proposals, etc.;
• Proofread and edit materials produced by Legal & Compliance, this includes our department newsletter announcements;
• Schedule and plan travel, including details of itinerary, transportation, lodging, etc.;
• Maintain vendor contracts and track proper billing;
• Prepare and submit expense reports on behalf of department personnel;
• Assist department personnel with PTO tracking;
• Process invoices and coordinate payment with the Accounting Department;
• Greet scheduled visitors;
• Track and order department(s) equipment and supplies;
• Plan and organize department team functions and morale events;
• Review and route incoming and outgoing mail;
• Miscellaneous projects as assigned;
• Serve as back-up and additional support to management of other departments; and
• Other duties as assigned.

Knowledge, Skills, and/or Abilities:

• Proficiency with Microsoft office products including Word, Excel, Outlook and PowerPoint;
• Knowledge of Internet and ability to research and retrieve information;
• Understanding of departments, Company and team’s role in the organization;
• Ability to interact well with internal and external customers;
• Strong oral and written communications skills;
• Strong problem solving skills;
• Strong organizational skills and ability to prioritize tasks;
• Strong grammatical and proofreading skills
• Strong attention to detail;
• Ability to maintain strict confidentiality in regard to work performed;
• Ability to multi-task and adjust to changing priorities in a fast-paced environment;
• Ability to meet deadlines; and
• Ability to maintain positive attitude.

Education and/or Experience:

• 2 years of experience as a senior or executive administrative assistant
• College degree or equivalent industry related experience preferred
• Legal and/or financial services industry experience preferred

Certificates, Licenses, Registration: None required

What We Offer:
We're proud to offer a competitive salary, PTO & paid holidays, 401(k) with match, exclusive discount programs, health & wellness programs, and more. Our PeopleFirst culture focuses on building and nurturing lifelong relationships with our employees because, at the end of the day, we exist to be there for others. The base salary range for this position is $39,000 – $50,000. The base salary offered will be determined by factors including, but not limited to, experience, credentials, education, certifications, skill level required for the position, the scope of the position, and geographic location. Actual base salary offered will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.

NFP and You... Better Together!

NFP is an inclusive Equal Employment Opportunity employer.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.