Oliver Wyman - Administrative Assistant with Fluent English (supporting the Middle East) - Warsaw

Marsh & McLennan Companies; United States; Remote; USD 45,000 - 75,000; Full time

Job summary

A global leader in consulting seeks an Executive Administrative Support professional to manage schedules and provide assistance to Principals in the Middle East. The role offers a diverse work environment with responsibilities including travel coordination and client support, ideal for individuals seeking professional growth in administrative roles. Candidates should demonstrate excellent communication and client service skills.

Benefits

Attractive compensation package

Full time job contract

Opportunity for professional growth

Access to mentoring and training programs

Flexible work environment

Selection of benefits (health care, pension plan)

Qualifications

• Impeccable written and oral English (C1 - C2).
• Knowledge of a second language is a plus.
• Strong administrative skills required.

Responsibilities

• Maintain diaries for 5/6 Principals.
• Coordinate travel and accommodation.
• Prepare monthly timesheets and expense reports.

Skills

Client service attitude

Excellent interpersonal skills

Attention to detail

Communication skills

Team player attitude

Can-do attitude

Job description

Company:Oliver Wyman

Description:

Do you want to work in a stimulating, international environment for a global leader consulting company? We are looking for enthusiastic and talented people to provide remote executive administrative support from our Warsaw office based in the city center. In this role, you would support about 5-6 Principals based in the Middle East.

The Opportunity:

We are looking for enthusiastic and talented people to provide the administrative assistance in the following areas: calendaring, travel arrangement, timesheet and expense reporting, CRM and client support plus team support.

Working time: Sunday-Thursday with one Sunday off a month.

Key responsibilities:

• Maintain diaries for 5/6 Principals, scheduling internal and external meetings, communicating with clients and infrastructure staff as appropriate

• Proactively spot opportunities to add marginal internal meetings; interviews, staff meetings, etc.

• Coordinate travel and accommodation, book cars, rail tickets, etc.

• Prepare monthly timesheets for each assigned Principal

• Prepare all expense reports

• Maintain/update client contact database to ensure accuracy of information for firm use

• Assist the Marketing Department with the coordination of customized mailings

• Prepare letters, proposals and other documents using Oliver Wyman formatting styles

• Provide coverage for Administrative Assistants when out of the office to ensure seamless support to Principals

• Provide short-term coverage for Partners or Principals who may be in the midst of an Executive Assistant assignment transition or who are new to the Firm

• Provide training and support to new Administrative Assistants

• Participate in team meetings and projects with an eye to improving processes and the overall performance of the Executive Assistant team

• Carry out any other tasks given by the Line Manager within the scope of the job to ensure effective delivery and development of the service

What do we expect?

• Impeccable written and oral English (C1 - C2)

• Strong client service attitude

• Excellent interpersonal and communication skills

• Team player attitude

• Can-do attitude

• High level of attention to detail and accuracy

Not required, but would be an asset:

• Good knowledge of a second language is a big plus (Spanish, Italian, Arabic or French)

• Knowledge of MS Outlook / Word / Excel and CRM as a plus

What we can offer you:

• Full time job contract with an attractive compensation package (including year-end financial bonus)

• Selection of benefits (e.g. private health care, insurance, sport card, lunch card, gift card, saving plan, pension plan)

• Opportunity for professional growth in a stable, global company

• Access to mentoring and training programs

• Inclusive culture with Employee Resources Groups and CSR activities

• Working in diverse and dynamic teams, friendly and flexible workplace that promotes work-life balance

• Fresh fruit, beverages and snacks while working in our modern office near the city center

Please send us your CV in English.

Why join us at Oliver Wyman?

At Oliver Wyman, we lead with heart - we love what we do and have fun while we do it! We also strive for breakthroughs by questioning, seeking diverse perspectives, and finding powerful and sustainable solutions. If you share these values and want to work as one and own our impact at the same time, be brave and achieve the amazing with us!

• We’re individuals who are self-starting, motivated, energetic, entrepreneurial about what we do

• We have the common aspiration to have an impact, leave a legacy and change the world. We have no interest in running a steady-state business. We want to build, grow and shape the environment around us

• We value an environment where every member of Oliver Wyman is encouraged and expected to voice his or her opinion

• We believe that to create a true meritocracy we need to remove artificial barriers to opportunity

• We value people whose lives balance work and non-work activities because we believe they are both more interesting colleagues and are able to make better contributions to the Firm.

• We push ourselves hard to deliver excellence, but we also work to extract the maximum benefit from the flexibility of a project-based business. We provide the ability to take career breaks for personal or family reasons. We fundamentally value each other’s time and are sensitive to how it is used. We are an output not input-based culture, have respect for people’s personal decisions, and believe that one's workload must be sustainable. We seek balance for ourselves and our colleagues.

Marsh & McLennan Companies and its Affiliates are EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.

Oliver Wyman, a business of Marsh McLennan (NYSE: MMC), is a management consulting firm combining deep industry knowledge with specialized expertise to help clients optimize their business, improve operations and accelerate performance. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit oliverwyman.com, or follow on LinkedIn and X. Marsh McLennan is committed to creating a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law. Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.