Administrative Assistant

Integrated Specialty Coverages, LLC; United States; Remote; USD 10,000 - 60,000; Full time

Job summary

A leading technology and data-driven commercial insurance wholesaler is seeking an Administrative Assistant to support its Division Presidents. This role demands exceptional organizational skills, effective time management, and the capability to coordinate travel and meetings efficiently. Candidates with over 5 years of experience in executive support within a dynamic environment are encouraged to apply.

Benefits

Employee Ownership Program

Work from home reimbursement

Health Savings Account with company contribution

401(k) Plan with company match

Qualifications

• 5+ years of executive support experience in a corporate environment.
• Proficient in Microsoft Office Suite and collaboration tools.
• Ability to manage confidential information discreetly.

Responsibilities

• Provide administrative support to Division Presidents.
• Manage complex calendars and coordinate logistics for travel.
• Prepare reports and correspondence for executives.

Skills

Organizational skills

Time management

Communication skills

Problem-solving skills

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office Suite

Job description

Integrated Specialty Coverages, LLC (ISC) is a growth stage technology and data-driven commercial insurance wholesaler leading innovation in the market.

Backed by one of the leading private equity firms, KKR, and led by a forward-thinking management team, ISC is combining the worlds of insurance and technology to create an Insurtech powerhouse. As a leading online distributor of insurance products for a range of industries and “Main Street USA”, we are looking for the right people to help us in our mission of achieving exponential growth. We strive to be the number one place to go for brokers and agents to source insurance. To accomplish this, we’re building a digitally focused team that deeply understands the intersection between user experience, data, and AI/ML to optimize the way we engage with our customers and partners.

Job Summary

We are seeking a highly organized and proactive Administrative Assistant to support ISC’s Division Presidents. This role requires exceptional attention to detail, strong problem-solving skills, and the ability to manage multiple priorities efficiently. The ideal candidate will be responsible for coordinating complex travel arrangements, organizing meetings, and overseeing facilities-related matters to ensure seamless day-to-day operations.

Position Responsibilities

• Provide high-level administrative support to Division Presidents, ensuring effective time management and prioritization of tasks.
• Manage complex calendars, scheduling meetings, conference calls, and events, ensuring alignment with business priorities.
• Prepare reports, presentations, and correspondence on behalf of the executives.
• Handle confidential information with discretion and professionalism.
• Arrange domestic and international travel, including flights, accommodations, ground transportation, and itineraries.
• Anticipate travel needs and ensure all logistical details are in place, including visas and expense planning.
• Process and reconcile travel and expense reports in accordance with company policies.
• Coordinate internal and external meetings, including agenda preparation, logistics, and follow-up actions.
• Organize leadership team offsites, business reviews, and other corporate events.
• Act as a liaison between executives and key stakeholders, ensuring seamless communication and collaboration.
• Support office facilities-related tasks, ensuring a well-maintained and functional work environment.
• Support with the coordination working with vendors and service providers for office maintenance, repairs, and supply management.
• Support office space planning and workstation assignments as needed.

Minimum Qualifications

• Bachelor’s degree or equivalent experience preferred.
• 5+ years of executive support experience, preferably in a fast-paced corporate environment.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Zoom, Teams, Slack).
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication skills with a keen attention to detail.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Experience handling facilities-related responsibilities is a plus.

The starting hourly pay scale for this position is listed below. Actual starting pay will be based on factors such as skills, qualifications, training, and experience. In addition, the company offers comprehensive benefits including medical, dental and vision insurance, 401(k) plan with match, paid time off, and other benefits.

ISC's salary ranges are determined by role and level. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations and could be higher or lower based on a multitude of factors, including job-related skills, experience, and relevant education or training.

National Pay Range

$38 - $40 USD

Benefits of Working at ISC

• Employee Ownership Program - every eligible employee shares in the financial rewards that grow when the company grows
• Owner Referral Program
• Work from home reimbursement for remote/hybrid roles
• Burnalong digital health and wellness platform
• Canary emergency financial assistance program
• Life/AD&D Insurance
• Confidential, Employee Assistance Program
• Health Savings Account, includes company contribution
• Short-term disability
• Voluntary benefits - supplemental accident, critical illness, hospital insurance
• 401(k) Plan with company match contribution

Applicants may contact the ISC HR department via e-mail or phone to request and arrange for an accommodation that will allow the applicant to successfully complete the application process. Applicants needing assistance may request accommodation at any time. Please contact ISC at [e-mail] or 760-599-7242.

ISC believes in creating long-term relationships by being responsive and relevant and by consistently delivering value to our community of customers. Specifically, we focus on attracting, developing, and retaining the best talent for our business, challenging our people, demonstrating a “can-do” attitude, and fostering a collaborative and mutually supportive environment.

Diversity creates a healthier atmosphere: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, gender, gender identity, sexual orientation, marital status, medical condition, genetic information, mental or physical disability, military or veteran status, or any other characteristic protected by local, state, or Federal law.

**Must be legally authorized to work in the United States.**

**ISC participates in the Federal E-Verify program**

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