Administrative Assistant

Thales Group; Austin (TX); Hybrid; USD 43,000 - 83,000; Full time

Job summary

A leading company in digital security is seeking an Administrative Assistant in Austin, TX. The role involves providing administrative support across various departments, coordinating projects, and managing schedules. Ideal candidates will have an associates degree and experience in administrative roles, with excellent organizational skills. This hybrid position offers a comprehensive benefits package and an engaging work environment.

Benefits

Elective Health, Dental, Vision Insurance

Retirement Savings Plan with company match

Paid Time Off and company holidays

Employee Assistance Plan and Well-being Program

Qualifications

• 1 to 3+ years of experience in an admin/receptionist role.
• Ability to work independently and collaboratively.
• Previous experience making travel arrangements.

Responsibilities

• Provide administrative support including calendar and meeting management.
• Coordinate travel arrangements and data processing.
• Assist with special projects as assigned by the Chief of Staff.

Skills

Organizational skills

Attention to detail

Independence

Proficiency in Microsoft Office

Education

Associates degree

Tools

Oracle

Microsoft Office

Job description

Location: Austin, United States of America

Thales people architect identity management and data protection solutions at the heart of digital security. Business and governments rely on us to bring trust to the billons of digital interactions they have with people. Our technologies and services help banks exchange funds, people cross borders, energy become smarter and much more. More than 30,000 organizations already rely on us to verify the identities of people and things, grant access to digital services, analyze vast quantities of information and encrypt data to make the connected world more secure.

Position Summary

Austin, Texas, Hybrid

The position is responsible for providing administrative and projects support to different departments under Thales CDI in Austin, TX. This includes but not limited to project coordination, calendar and meeting management, travel arrangements, expense reports, creating and tracking purchase orders.

As an administrative assistant, the ability to work on multiple, diverse projects and tasks. The role requires working both independently, collaboratively & effectively with multiple stakeholders.

Key Areas of Responsibility

• Administrative support including calendaring and meeting arrangements, travel coordination, data processing, expense report, meeting management and ordering catering for meetings as requested.

• Support the Social committee helping with the organization of office events, keep the calendar and office announcements up to date.

• Create & track purchase requisitions using Oracle iExpense.

• Backup the front office receptionist when needed: Greet, register visitors, issue and track visitor badges.

• Assist with the coordination and execution of special projects and initiatives assigned by the Chief of Staff.

Minimum Qualifications

• Associates degree; or equivalent work experience.

• 1 to 3+ years of experience in an admin/receptionist role in a business environment

• Proficient in Microsoft Office applications including Outlook, Word, PowerPoint, Excel and SharePoint.

• Ability to work independently.

• Excellent organizations skills and attention to detail.

• Previous experience using Oracle.

• Previous experience making travel arrangements.

Physical Demands

• Prolonged periods of working on a computer and sitting at a desk.

• Must be able to lift at least 20 pounds at a time.

Special Position Requirements

Schedule: 8:30am to 5:30pm, Monday through Friday

Why Join Us?

Say HI and learn more about working at Thales click here.

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This position will require successfully completing a post-offer background check. Qualified candidates with [a] criminal history will be considered and are not automatically disqualified, consistent with federal law, state law, and local ordinances.

We are an equal opportunity employer, including disability and veteran status. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you need an accommodation or assistance in order to apply for a position with Thales, please contact us at [e-mail].

The reference Total Target Compensation(TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is between

Total Target Cash (TTC): 43,950.00 - 62,622.00 - 82,494.00 USD Annual

This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many. Where a position falls within this range is also dependent on other factors including – but not limited to – the employee’s career path history, competencies, skills and performance, as well as the company’s annual salary budget, the customer’s program requirements, and the company’s internal equity. Thales may offer additional benefits and other compensation, depending on circumstances not related to an applicant’s status protected by local, state, or federal law.

(For Internal candidate, if you need more information, please reach out to your HR Shared Service, 1st Point)

Thales provides an extensive benefits program for all full-time employees working 30 or more hours per week and their eligible dependents, including the following:
•Elective Health, Dental, Vision, FSA/HSA, Voluntary Life and AD&D, Whole Group Life w/LTC, Critical Illness, Hospital Indemnity, Accident Insurance, Legal Plan, Identity Theft, and Pet Insurance

•Retirement Savings Plan after 30 days of employment with a company contribution and a match, and with no vesting period

•Company paid holidays and Paid Time Off

•Company provided Life Insurance, AD&D, Disability, Employee Assistance Plan, and Well-being Program