BSC Executive Administrative Assistant - Louisville

Ernst & Young Advisory Services Sdn Bhd; Louisville (KY); On-site; USD 46,000 - 98,000; Full time

Job summary

Join a leading company as an Executive Administrative Assistant, where you'll support executives and play a pivotal role in enhancing organizational efficiency. The ideal candidate will be detail-oriented and possess strong communication skills, managing schedules, travel, and documentation to help the firm's operations thrive.

Benefits

Comprehensive Benefits Package

Flexible Vacation Policy

401(k) Plans

Qualifications

• 4+ years relevant business experience or 2+ years with an associates degree.
• Proficiency in MS Office products including Word, Excel, PowerPoint, and Teams.
• Knowledge of firm policies regarding travel and budget approvals.

Responsibilities

• Manage executive calendars and schedule meetings.
• Coordinate domestic and international travel arrangements.
• Prepare business documents and manage office communications.

Skills

Attention to Detail

Communication Skills

Problem-Solving Skills

Education

Associates Degree or higher

Tools

MS Word

MS Excel

PowerPoint

MS Teams

Outlook

MS SharePoint

Job description

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Other locations: Primary Location Only

Requisition ID: 1615081

At EY, we’re all in to shape your future with confidence.

We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world.

As part of our Enterprise Support Services team, you’ll be an integral part of our business enablement functions that keep our organization running strong. You’ll use yourinterpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Assistant, you’ll work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability.

The opportunity

As an Executive Administrative Assistant (EAA), you’ll provide administrative support to a variety of executives within the organization. You may also assist service line or engagement-specific teams. You’ll be a key member of a team using your experience, skills and knowledge of organizational policies, procedures and practices to help achieve the goals of the business. You’ll present information to inform recommendations on business processes and be part of a high performing, diverse and inclusive team sharing best practices.

Your key responsibilities

• Organize and manage complex calendars and meeting schedules
• Arrange end to end domestic and international travel applying knowledge of firm policy, submitting for budget approvals, and confirming cross border travel requirements
• Prepare, process and track business expenses in compliance with firm policy
• Prepare and revise documents including presentations, emails, reports and agendas in accordance with firm's standards
• Coordinate internal and external events, in compliance with meeting and events policy and process
• Develop and maintain relationships with internal personnel at all levels to complete support activities
• Manage and coordinate small projects and track progress
• Leverage strong working knowledge of applicable firm and service line quality, risk and confidentiality policies and guidelines in daily business operations
• Apply and share knowledge obtained on firm technology, work processes, resources, structure and business of the firm/service line/functional group
• Use firm knowledge, tools and network of resources to execute on deliverables and solve problems that arise to meet customers’ expectations
• Maintain documents on appropriate file servers and repositories, aid in the adherence to and reinforcement of record retention policies
• Pull operational or engagement reports for tracking and review

Skills and attributes for success:

• Highly skilled attention to detail and self-assurance of quality of work performed or reviewed
• Ability to effectively manage conflicting priorities, organize workflow, anticipate customer needs and independently leverage alternative resources to achieve optimal operational excellence
• Proactively coach and share knowledge with colleagues
• Gain knowledge and develop and demonstrate advanced working knowledge offirm structure, service lines, key personnel, software and organizational policies and procedures
• Work independently with minimal supervision

To qualify for the role, you must have

• 4+ years of relevant business experience or combined no less than 2 years relevant experience and associates or higher degree
• Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook
• Proficiency in automated calendar management tools (e.g. Outlook) and various IOS and Android mobile devices
• Proficiency in MS SharePoint

What we look for
Highly motivated and agile individuals with excellent problem-solving skills and the ability to manage shifting priorities in a rapidly changing industry.An effective communicator, you’ll be a confident team player that collaborates with people from diverse teams while looking to develop your career in a dynamic organization.

What we offer you
At EY, we’ll develop you with future-focused skills and equip you with world-class experiences. We’ll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learnmore .

• We offer a comprehensive compensation and benefits package where you’ll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $46,900 to $98,000. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is $56,300 to $111,400. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
• Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year.
• Under our flexible vacation policy, you’ll decide how much vacation time you need based on your own personal circumstances. You’ll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.

Are you ready to shape your future with confidence? Apply today.
EY accepts applications for this position on an on-going basis.

For those living in California, please click here for additional information.

EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.

EY | Building a better working world

EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.

Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.

EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.

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EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients.