Administrative Assistant

Thales; Austin (TX); Hybrid; USD 43,000 - 83,000; Full time

Job summary

A leading company in digital security is seeking an administrative support professional in Austin, Texas. This role involves managing projects, providing administrative assistance, and participating in office events. Ideal candidates will have an associate's degree and relevant experience, showcasing strong organizational skills in a hybrid work environment.

Benefits

Health insurance

Dental insurance

Vision insurance

Retirement benefits

Paid holidays

Life insurance

Qualifications

• 1 to 3+ years in an admin/receptionist role.
• Ability to work independently and manage multiple projects.
• Experience with travel arrangements is required.

Responsibilities

• Provide administrative support including calendaring and meetings.
• Track purchase requisitions using Oracle iExpense.
• Assist with special projects and initiatives.

Skills

Organizational skills

Attention to detail

Independence

Proficiency in Microsoft Office

Proficiency in SharePoint

Education

Associates degree or equivalent experience

Tools

Oracle

Microsoft Office

SharePoint

Job description

Location: Austin, United States of America

Thales people architect identity management and data protection solutions at the heart of digital security. Business and governments rely on us to bring trust to the billions of digital interactions they have with people. Our technologies and services help banks exchange funds, people cross borders, energy become smarter, and much more. More than 30,000 organizations already rely on us to verify identities, grant access to digital services, analyze information, and encrypt data to make the connected world more secure.

Position Summary

Austin, Texas, Hybrid

The position provides administrative and project support to various departments under Thales CDI in Austin, TX. Responsibilities include project coordination, calendar and meeting management, travel arrangements, expense reports, and purchase order tracking.

The role requires managing multiple projects and tasks independently and collaboratively with stakeholders.

Key Areas of Responsibility

• Administrative support: calendaring, meetings, travel, data processing, expense reports, catering.
• Support the Social committee: organize office events, maintain calendar and announcements.
• Create and track purchase requisitions using Oracle iExpense.
• Backup front office receptionist: greet visitors, issue badges.
• Assist with special projects and initiatives as assigned by the Chief of Staff.

Minimum Qualifications

• Associates degree or equivalent experience.
• 1 to 3+ years in an admin/receptionist role.
• Proficient in Microsoft Office and SharePoint.
• Ability to work independently.
• Strong organizational skills and attention to detail.
• Experience with Oracle and travel arrangements.

Physical Demands

• Prolonged computer work and sitting.
• Must lift at least 20 pounds.

Position Schedule

8:30am to 5:30pm, Monday through Friday

Why Join Us?

Learn more about working at Thales click here.

#LI-Onsite

#LI-TI1

This position requires a successful background check. Qualified candidates with criminal history will be considered in accordance with laws.

We are an equal opportunity employer, including disability and veteran status. All qualified applicants will receive consideration without regard to sex, race, religion, etc.

If you need accommodation to apply, contact [e-mail].

The Total Target Compensation (TTC) range is $43,950 - $82,494 USD annually, depending on various factors.

Thales offers extensive benefits including health, dental, vision, retirement, paid holidays, life insurance, and more.