Commercial Real Estate Administrator

Healthpeak Properties, Inc.; Nashville (TN); On-site; USD 42,000 - 62,000; Full time

Job summary

Healthpeak Properties, Inc. is seeking a Real Estate Administrator to support on-site outpatient medical property management. The role emphasizes coordinating events, managing vendor contracts, and maintaining tenant records.

You will assist in invoicing, reporting, and contract administration while collaborating with property managers. This is an in-office position requiring strong organizational and communication skills in a fast-paced environment.

Qualifications

• Requires a high school diploma or GED; associate or bachelor's degree preferred.
• Experience in commercial property management is a plus.
• Familiarity with Yardi software and real estate accounting concepts (A/P, A/R, leases).

Responsibilities

• Coordinate on-site events and maintain vendor contracts with current COIs and licenses.
• Maintain inventory and property staff directory; organize tenant and owner records.
• Handle accounts payable/receivable and generate routine reports for management.
• Maintain property files and assist PMs with entering contracts into Quickbase for TI, capital and insurance projects.
• Interact with tenants to address problems related to janitorial, maintenance, and accounting issues.
• Assist with AR collections and track delinquent balances.
• Produce delinquency letters and assist with tenant billings and charges.
• Other duties as requested by Management.

Skills

Communication skills

Customer service

Independent worker

On-site availability

Education

High school diploma or GED

Associate degree preferred

Bachelor’s degree preferred

Tools

Yardi

Box/Compass

Quickbase

Job description

Healthpeak Properties is a fully integrated real estate investment trust (REIT) and an S&P 500 company. We specialize in owning, operating, and developing high-quality real estate focused on healthcare discovery and delivery. Our impressive portfolio includes nearly 50 million square feet of medical outpatient buildings, lab and life science facilities and Senior Assisted Living centers throughout the country.

POSITION RESPONSIBILITIES

Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist the property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:

• Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives, etc.
• Maintain inventory of office supplies and property staff directory
• Prepare and track all vendor contracts. Maintain current vendor list for all buildings and obtain current COI, business licenses and W-9 on all Vendors
• Assist with preparing and administering service agreements
• Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents
• Responsible for accounts payable, accounts receivable and reporting
• Maintain property files in Box/Compass/etc.
• Assist PM’s with entering new contracts into Quickbase for TI, Capital and Insurance related projects
• Interact and correspond with tenants to address problems or complaints, as it relates to janitorial, maintenance, accounting, etc.
• Occasionally assist Property Manager with AR collections
• Obtain and track expired Tenant COI’s
• Run reports in Strideto ensure work orders are completed in a timely and satisfactory manner
• Compiling and reviewing Tenant Billings and other miscellaneous charges
• Provide management team with aged delinquency reports and send delinquency letters
• Additional miscellaneous items as requested by Management

POSITION REQUIREMENTS

• Must have a minimum high school diploma or GED, an associate’s or bachelor’s degree preferred
• Previous exposure tocommercial property management
• Experience with Yardi software preferred
• Previous exposure to real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases
• Possess professional demeanor and excellent interpersonal and customer service skills
• Have access to reliable transportation and maintain a valid driver's license
• Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook
• Excellent communication skills, both verbal and written
• Ability to work independently
• On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

This employer participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S.