Executive Administrator

The Forge Companies; Atlanta (GA); On-site; USD 50,000 - 70,000; Full time

Job summary

The Forge Companies is seeking a highly organized Office Manager for its Atlanta office. This critical role involves supporting daily operations, ensuring a professional environment, and offering administrative support to team members.

Candidates should have 3+ years of relevant experience, excellent communication skills, and proficiency in Microsoft Office. The position may involve organizing events and managing office supplies while providing a welcoming environment for clients.

Qualifications

• 3+ years of experience in office management, administrative support, or a similar role.
• Financial services experience is a plus.
• Ability to handle sensitive information with confidentiality.

Responsibilities

• Oversee daily office operations for a smooth work environment.
• Provide direct administrative support to team members.
• Organize company events, meetings, and team activities.

Skills

Organizational skills

Time management

Communication skills

Proficiency in Microsoft Office Suite

Attention to detail

Education

Bachelor’s degree preferred or equivalent work experience

Job description

We are seeking a highly organized and proactive Office Manager who will support daily office operations in our Atlanta office. This position is critical to ensuring a professional, efficient, and well‑coordinated workplace while providing direct administrative support to team members. The ideal candidate is detail‑oriented, adaptable, and capable of managing multiple priorities in a fast‑paced financial services environment.

Key Activities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Office Management Duties

• Oversee daily office operations to ensure a smooth, efficient, and professional work environment
• Manage office supplies, vendor relationships, and service contracts
• Coordinate office maintenance and facility‑related issues
• Serve as the primary point of contact for office‑related inquiries and logistics
• Manage incoming and outgoing mail, including sorting, distributing, and preparing documents and packages for shipment.
• Assist with budgeting and expense tracking for office operations
• Organize company events, meetings, and team activities

Administrative Support Duties

• Provide direct administrative support to team members, including calendar management and meeting coordination
• Prepare, edit, and format correspondence, reports, and presentations
• Handle incoming calls, emails, and client inquiries with professionalism and discretion
• Maintain organized filing systems (both electronic and physical)
• Assist with onboarding of new employees, including workspace setup and coordination with HR

Client & Team Support

• Greet clients and visitors, ensuring a welcoming and professional experience
• Liaise between departments to support communication and efficiency

Desired Knowledge, Skills, and Abilities

• Bachelor’s degree preferred or equivalent work experience
• 3+ years of experience in office management, administrative support, or a similar role (financial services experience a plus)
• Strong organizational and time‑management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Ability to handle sensitive information with confidentiality and professionalism
• Strong attention to detail and problem‑solving skills

This position operates in a professional office setting within the Atlanta market, supporting a collaborative and client‑focused financial services team. There will be prolonged periods of sitting at a desk and working on a computer. Must be able to lift 10 pounds at times.