Administrative Assistant

STI; Atlanta (GA); On-site; USD 42,000 - 54,000; Full time

Job summary

STI is seeking an administrative support professional to provide varied high-level administrative and office operations assistance to the Department of AIM. The role includes welcoming visitors, maintaining calendars, handling mail and correspondence, and supporting executive leaders.

You may participate in cross-department initiatives and process improvement projects, while coordinating routine meetings and communications.

Qualifications

• Experience providing administrative and office support.
• Calendar management and scheduling for conference rooms.
• Experience handling mail, correspondence, and records.
• Ability to answer calls and respond to inquiries; support executive leaders.

Responsibilities

• Greet visitors and direct them to appropriate offices.
• Maintain calendars and book conference rooms.
• Prepare and distribute routine correspondence and reports.
• Support executives and participate in interdepartmental process improvement projects.

Skills

Administrative support

Calendar management

Communication

Record keeping

Microsoft Office

Job description

Overview

Provides varied and advanced level administrative and support services to the Department of AIM. Welcomes and directs visitors; maintains designated calendars for conference rooms; sorts and distributes mail; prepares, reviews, distributes, and/or files routine correspondence, memoranda, letters and reports; attends staff and other meetings. Provides primary support to department’s Executive Leader(s) as directed. Participates in the development and implementation of department initiatives and carries out special projects of an administrative or office operations nature; serves on interdepartmental teams for process improvement or other tasks. May be required to answers calls, responds to general phone, email, or written inquires and maintain department records and files. Works under general supervision. May work independently or with other workers with responsibility for completion of assigned tasks.

Scheduling

Scheduling can be flexible for this position with Monday-Friday being 8:30 AM - 5:00 PM with 1/2 hour lunch break.