Administrative Assistant

Gnostech Inc.; Arlington (VA); On-site; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) / retirement plan

Flexible spending accounts

Paid time off

Paid holidays

Company paid training and certification program

Job summary

A leading tech firm in Arlington, VA is seeking an Administrative Assistant to provide administrative and clerical support. This full-time role requires 5 years of experience along with a BA/BS degree. Candidates should have a strong working knowledge of Microsoft Office, video conferencing tools, and be familiar with the Defense Travel System. An active Secret Clearance is mandatory. The position offers competitive compensation and a comprehensive benefits package including health insurance and paid time off.

Qualifications

• 5 years of experience providing administrative and clerical support.
• Strong working knowledge of Microsoft Office products, including Outlook and Teams.
• Current active Secret Clearance.

Responsibilities

• Respond to telephone calls, take messages, and direct callers or visitors.
• Prepare correspondence, reports, and emails for the organization.
• Assist with travel vouchers and schedule meetings.

Skills

Microsoft Office Products

Video Conferencing Technology

Defense Travel System (DTS)

Military Customs and Courtesies

Department of Defense Processes

Education

BA/BS degree

Job description

Overview

We are seeking an Administrative Assistant to join our team who will be responsible for providing administrative and clerical support. This is a full-time position.

Location

• Arlington, VA

Job Title

• Administrative Assistant

Salary

• Commensurate with industry position, depending on experience.

Travel

• May involve travel approximately 10% of the time.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Respond to telephone calls, take messages, and direct callers or visitors to requested staff.
• Prepare correspondence, reports, memorandums, and emails for distribution across the organization.
• Assist with travel vouchers.
• Arrange conference calls and schedule meetings.
• Compose calendars, schedules, and itineraries.
• Monitor and provide inventory control for office supplies.

SUPERVISORY RESPONSIBILITIES

• This position does not have any supervisor responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE AND SKILLS

• Strong working knowledge of Microsoft Office products, including Outlook and Teams.
• Proficiency in video conferencing technology, including Video Tele Conferences, Webex, and Zoom.
• Familiarity with the Defense Travel System (DTS).
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Familiarity with military customs and courtesies.
• Understanding of Department of Defense processes.

EDUCATION and/or EXPERIENCE

• BA/BS degree
• 5 years of experience providing administrative and clerical support.

Minimum Security Clearance

• Current active Secret Clearance

PHYSICAL DEMANDS

• The employee must occasionally lift and/or move up to 30 pounds.
• Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT

• Normal office environment. The noise level in the work environment varies between quiet and moderate.

COMPENSATION AND BENEFITS

• Health insurance
• Dental insurance
• Vision insurance
• 401(k) / retirement plan
• 401(k) employer matching
• Parental leave program
• Company-paid life insurance
• Company-paid short and long-term disability insurance
• Flexible spending accounts (healthcare and dependent care)
• Accident and Critical Illness insurance
• Health savings account
• Paid time off
• Paid holidays
• Employee assistance program
• Company paid training and certification program
• Education Tuition Assistance for qualifying certificate and degree programs

DIVERSITY, EQUITY, and INCLUSION

Gnostech, LLC is committed to creating an equitable and inclusive workplace and we can only achieve this together.

Gnostech, LLC is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status. For more information, please visit www.eeoc.gov