Executive Assistant to the CEO

Swooped; United States; On-site; USD 95,000 - 130,000; Full time

Benefits offered by this job

401(k) with employer match

Health insurance

HSA contribution

Dental and vision coverage

Paid family leave

Learning stipend

Work-from-home stipend

Headspace

Job summary

Axios is a leading media company seeking a true superstar executive assistant to manage the life of our CEO, author, columnist, and public speaker. You will juggle schedules, anticipate needs, and solve problems with discretion.

Reporting to the CEO’s Chief of Staff, you’ll coordinate travel, interact with executives, clients and family, and support the other co-founder, Mike Allen. The role blends strategic impact with operational execution in a fast-paced environment.

Qualifications

• 5+ years of significant experience working with a busy top executive.
• Excellent written and verbal communication across high-stress environments.
• Exceptional organizational skills and judgement to manage priorities.
• Ability to maintain integrity and discretion with confidential information.
• Capacity to handle a high volume of tasks with minimal guidance.

Responsibilities

• Manage CEO schedules, travel, and complex calendars.
• Anticipate needs and solve scheduling twists.
• Interact with executives, clients, and family with professional poise.
• Provide scheduling support to the co-founder Mike Allen.
• Maintain discretion and adapt to a high-velocity life of the CEO.
• Keep calendar and travel logistics up to date and accurate as needed.

Skills

Executive support

Calendar management

Communication

Discretion

Project management

Job description

The big picture: Axios is a media company dedicated to providing trustworthy, award-winning news content in an audience-first format. We’re looking for a true superstar executive assistant to juggle and manage the life of a CEO, author, columnist, and public speaker (among many other roles).

Why it matters: This Executive Assistant will be a calm, capable, unflappable and enthusiastic puzzle-solver reporting to the CEO’s Chief of Staff.

• The puzzle : how do you optimize CEO Jim VandeHei’s time, mindshare, and anticipate his needs, quirks and crazy scheduling twists?
• The good news : Jim is a great guy with great values, always brimming with new ideas and ‘let’s-do-this-now’ gusto. The ride is intellectually invigorating as you will cut across fascinating worlds and topics (politics, CEOs, AI and leadership) and you will learn a ton from an inspiring, kind but insanely ambitious guy in a company filled with super talented people (picked for their capacity to be wonderful colleagues despite their personal ambition).

Go deeper: But this job is not for the faint of heart. Jim’s life is probably in the upper 1% for complexity and velocity.

• You must be able to expertly manage schedules, anticipate AND solve problems.
• You must be able to learn to think, respond and act like Jim, and deftly interact with executives, clients and his family.
• This role will also offer scheduling and logistical support to our other co-founder, Mike Allen. His priorities and schedule often mirror Jim’s.
• Discretion is key, as is flexibility and focus. There’s no way to separate his personal and professional lives because he’s always on so this role will require developing a level of comfort interacting with key stakeholders who help manage his life outside Axios.
• Jim is on the go on the weekends too, so keeping his calendar and travel logistics up to date and accurate - as needed - is critical.

The details: Ideal candidates will embody a proactive, entrepreneurial spirit and demonstrate a passion for Axios’ mission and have the following skills:

• 5+ years of significant experience working with a busy top executive.
• Excellent communication skills (written and verbal) with the ability to interact appropriately and effectively across audiences in high stress environments.
• Exceptional organizational skills, attention to detail, and the judgement to make informed decisions with appropriate levels of urgency regarding priorities and available time.
• Ability to maintain a high level of integrity and discretion in handling confidential information.
• Ability to complete a high volume of tasks and projects with little or no guidance.

Starting salary for this role is in the range of $95,000 - $130,000 and is dependent on numerous factors, including but not limited to location, work experience, and skills. This range does not include other compensation and benefits.

What Axios brings to the table besides salary:

• 401(k) with employer match
• Robust PPO and High Deductible health insurance options on the Blue Cross Blue Shield network
• Employer Health Savings Account (HSA) contribution for the high deductible health plan option
• Dental and vision coverage
• Primary caregiver 12-week paid leave
• Annual learning and development stipend
• $100 monthly work-from-home stipend
• Tele-mental health services through Headspace
• OneMedical membership, including tele-health services
• Personal health advocacy resources through HealthAdvocate
• Inclusive fertility, hormonal health and family forming benefits through Carrot Fertility
• Access to the Axios “Family Fund”, which was created to allow employees to request financial support when facing financial hardship or emergencies
• Increased work flexibility for parents and caretakers
• Virtual company-sponsored social events
• A strong and positive work environment
• A commitment to an open, inclusive, and diverse work culture

Equal Opportunity Employer Statement

Axios is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, age, gender identity, gender expression, veteran status, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Axios makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Axios is a new media company that delivers essential news and analysis with a focus on efficiency, clarity, and trustworthiness across various topics.

Internet News Online Audio and Video Media Internet Publishing Information Services Technology, Information and Internet Technology, Information and Media

Company size 501–1,000 employees

Company type Privately held Founded 2017

Total funding $102M Grant

Momentum

Team growth

Team growth

Momentum

Team growth

0% in 12 mo

621 employees on LinkedIn

Employee experience

What it’s like inside

2.9

240 reviews

36% would recommend

Culture & values

Culture & values 2.8

Work-life balance

Work-life balance 3.5

Career opportunities

Career opportunities 2.6

Compensation & benefits 3.0

Capital

Funding history

Grant