Administrative Assistance in Guidance Office

IQ Resource Group, Inc.; Lake Geneva (WI); On-site; USD 26,000 - 28,000; Full time

Job summary

IQ Resource Group, Inc. is seeking a dependable and organized individual to oversee building security and assist with student attendance management in a school setting.

The role involves interacting with students and families, providing support to counselors, and helping with scheduling conferences, assessments, and AP testing logistics. Proficiency in Google Suite and common office software is expected.

Qualifications

• Proficient with common office software and scheduling tasks.
• Experience in admin work is helpful, education system is a plus.
• Comfortable interacting with students and families in a school setting.

Responsibilities

• Oversee building security and assist with student attendance management.
• Interact with students and parents as they enter the office and guide inquiries.
• Support guidance team with scheduling conferences, assessments and AP testing logistics.

Skills

Office administration

Student interaction

Attendance management

Scheduling

Tools

Google Suite

Microsoft Word

Excel

Outlook

Skyward

Xello

Job description

We are seeking a dependable, assertive, and organized individual to oversee building security and assist with student attendance management. This position combines security monitoring, student interaction, access control, and administrative responsibilities in a school environment.

Pay: $19.00–$20.00 per hour Schedule: 8-hour shift

• Engaging with students and parents as they come into the office. For students it will be more either needing to meet with a counselor or talking through their course schedules, etc.
• For families it will be supporting students who are working with the counselors, or answering questions about the college/career/other planning that takes place in the office.
• Additionally, they will be supporting the guidance team with scheduling conferences, assessments, etc. A big one is Advanced Placement testing that happens in the Spring - this is a big project that the guidance counselors support, so it includes setting up the sessions, finding proctors, organizing with the building on the student schedules, etc.

The person will also be engaged in our student management system - same as the role we already discussed - to help with attendance, behavior, scheduling and all of that tracking. Ideal background is someone who's done admin work - does not have to be in an education system, but that's helpful. They have to be proficient to advanced in typical office software - we use Google Suites but if they know Microsoft Word, Excel, Outlook, etc. they'll be fine with us. We use Skyward for our student management software, and Xello for career planning. Again - not required but willingness to learn.