Executive Administrative Assistant - Guidance Office

Bloomfield Public School District; United States; On-site; USD 70,000 - 84,000; Full time

Benefits offered by this job

Benefits offered

Job summary

Bloomfield Public Schools is seeking a qualified candidate for the position of Executive Administrative Assistant - Full Time (12 months) at Bloomfield High School in the Guidance Office. This twelve-month role requires organizing schedules, managing student records, and coordinating college visits.

The ideal candidate will have an associates degree or equivalent and at least five years of office experience, with strong proficiency in Microsoft Office and confidentiality. Benefits are offered.

Qualifications

• Associates degree or equivalent required.
• Minimum of five years previous office experience.
• Experience handling student records and confidential information.

Responsibilities

• Proficient in Microsoft Office (Word, Excel, Outlook) and related technologies.
• Coordinate college visit days and serve as liaison for military visits.
• Design, establish, and maintain department information and files (physical and electronic).
• Register new students and process new student records; manage withdrawals.
• Process transcripts and residency investigations as needed.
• Maintain accurate student data and ensure confidentiality and compliance with district policies.

Skills

Microsoft Office

Calendar management

Staff relations

Education

Associates degree

Job description

Executive Administrative Assistant - Guidance Office JobID: 2076

• Position Type:
  Administrative Assistant/Clerical/ Administrative Assistant - 12-Month
• Date Posted:
  10/15/2026
• Location:
  Bloomfield High School
• Date Available:
  Immediately

Bloomfield Public Schoolsis seeking qualified candidate for the position of Executive Administrative Assistant - Full Time (12 months) at Bloomfield High School in the Guidance Office
Work Year: Twelve-month position
Work Day: Eight (8) hours per day/Forty (40) hours per week
Hourly Wage: $33.55 - $40.54 (Dependent upon experience and pending negotiations)
Qualifications: Associates degree or equivalent required. A minimum of five (5) years previous office related experience involving a variety of
responsibilities
Responsibilities:

• Highly proficient in the use of allMicrosoft Office programs including Word, Excel, Outlook and other technologies;
• Set up college visitstable days in the cafeteria, as well serve as the military liaison;
• Design establish and maintaindepartment information, including physical and electronic files;
• Register new students, including magnet school attendees, and request and process new student records;
• Process the withdrawal of students leaving the district;
• Initiate requests for residency investigations, as well as residency visits with Residency Officer;
• Schedule PPT's in calendar and into IEP direct while working with the special education department;
• Use Naviance to enter and track scholarship information and schedule college visits;
• Assist in the processing of transcripts for students;
• Process and maintain student records in accordance with records retention requirements of the state;
• Maintain accuracy of student data base information, including grades and transcript information and maintain security and confidentiality of all student-related records;
• Ability to perform duties with awareness of all district requirements and Board of Education policies;
• Ability to relate effectively with staff, parents and students;
• Ability to plan and organize work schedule and set priorities.

Benefits are offered.

Equal Opportunity Employer