Administrative Assistant - Guidance

Southwest Allen County Metropolitan School District; United States; On-site; USD 22,000 - 34,000; Full time

Benefits offered by this job

Benefits eligible

Paid lunch

Job summary

Southwest Allen County Metropolitan School District is seeking a dedicated Administrative Assistant to support the Guidance Department at Homestead High School. The role involves coordinating schedules, handling enrollment processes, answering calls, requesting records, and greeting students with professionalism.

The ideal candidate has prior school administrative experience and strong PowerSchool knowledge, along with excellent written and verbal communication skills and the ability to manage

Qualifications

• Previous school Administrative Assistant and PowerSchool experience preferred.
• Proven customer service experience.
• Excellent oral, written and interpersonal communication skills.
• Ability to maintain confidentiality and handle multiple tasks calmly.

Responsibilities

• Provide broad support for the Guidance Department.
• Schedule student/counselor meetings and assist with enrollment processes.
• Answer phone calls and request records as needed.
• Greet and assist students and parents in the office.
• Coordinate with staff and community partners as required.

Skills

Customer service

Communication

Teamwork

Attention to detail

Tools

PowerSchool

Job description

• Location:
  Homestead High School
  
• Date Available:
  ASAP
  

Terms of Employment

This is a full time, 10 month position, 8 hours/day, including a paid lunch, and is eligible for benefits.Pay is based on experience and/or education and ranges from $16.29 - $24.49/hour.

Purpose

Provides a wide variety of support for the Guidance Department. Help with scheduling individual student/counselor meetings, college representatives, parent/counselor meetings, answer phone calls, request records, greet and assist students as needed and facilitate the new enrollment process. Uses judgment, flexibility and initiative to determine the best approach or course of action for daily routine and non-routine situations.

Qualifications

Previous school Administrative Assistant and PowerSchool experience preferred. Proven computer usage as could be obtained by 1-2 years of experience.Ability to successfully interact and build relationships with a variety of individuals, such as students, parents, staff, community members, etc., as evidenced by previous customer service experience.Flexibility to handle multiple tasks in a composed and timely manner. Ability to be a team member. Excellent oral, writtenand interpersonal communication skills in order to compose and edit correspondence, newslettersand other documents as well as communicate effectively with students, staff and the public. Proven telephone etiquette. Attention to detail, problem solvingand organizational skills required with the ability to independently follow-up where necessary while maintaining confidentiality. Such alternatives to the above qualifications as may be determined to be appropriate and acceptable.