Administrative Assistant - Guidance

Southwest Allen County Schools; Fort Wayne (IN); On-site; USD 22,000 - 34,000; Full time

Job summary

Southwest Allen County Schools is seeking a dedicated Administrative Assistant to support the Guidance Department in Fort Wayne, IN. The role involves scheduling meetings, handling records requests, greeting students, and assisting with enrollment processes.

Candidates should have prior school administrative experience and PowerSchool familiarity, with strong communication skills and the ability to multitask while maintaining confidentiality and accuracy.

Qualifications

• Previous school Administrative Assistant experience preferred.
• Proven computer usage as could be obtained by 1-2 years of experience.
• Ability to interact and build relationships with students, parents, staff and the public with customer service experience.
• Flexibility to handle multiple tasks in a composed and timely manner.
• Ability to be a team member.

Responsibilities

• Provides a wide variety of support for the Guidance Department.
• Help with scheduling student/counselor meetings, college representatives, parent/counselor meetings.
• Answer phone calls and request records.
• Greet and assist students as needed and facilitate the new enrollment process.

Skills

Customer service experience

Interpersonal communication

Telephone etiquette

Attention to detail

Multitasking

Team player

PowerSchool experience

Tools

PowerSchool

Job description

Terms of Employment

This is a full time, 10 month position, 8 hours/day, including a paid lunch, and is eligible for benefits. Pay is based on experience and/or education and ranges from $16.29 - $24.49/hour.

Terms of Employment

This is a full time, 10 month position, 8 hours/day, including a paid lunch, and is eligible for benefits. Pay is based on experience and/or education and ranges from $16.29 - $24.49/hour.

Purpose

Provides a wide variety of support for the Guidance Department. Help with scheduling individual student/counselor meetings, college representatives, parent/counselor meetings, answer phone calls, request records, greet and assist students as needed and facilitate the new enrollment process. Uses judgment, flexibility and initiative to determine the best approach or course of action for daily routine and non-routine situations.

Qualifications

Previous school Administrative Assistant and PowerSchool experience preferred. Proven computer usage as could be obtained by 1-2 years of experience. Ability to successfully interact and build relationships with a variety of individuals, such as students, parents, staff, community members, etc., as evidenced by previous customer service experience. Flexibility to handle multiple tasks in a composed and timely manner. Ability to be a team member. Excellent oral, written and interpersonal communication skills in order to compose and edit correspondence, newsletters and other documents as well as communicate effectively with students, staff and the public. Proven telephone etiquette. Attention to detail, problem solving and organizational skills required with the ability to independently follow-up where necessary while maintaining confidentiality. Such alternatives to the above qualifications as may be determined to be appropriate and acceptable.