Administrative Assistance

Kelly; Añasco (PR); On-site; USD 17,000 - 24,000; Full time

Benefits offered by this job

Retirement savings plan

Service bonus

Holiday pay (up to eight days)

Transit spending account

Paid sick leave

Job summary

Kelly is seeking an Administrative Assistant to join our team in Anasco, PR. You will provide administrative and data support across departments, assist with budget prep, and generate reports using company software.

You will greet visitors, handle calls, schedule meetings, travel, and help with expense reports. Ideal candidates are bilingual in Spanish and English, have experience in a manufacturing setting, and are proficient with Microsoft Office.

Qualifications

• Experience in a Manufacturing environment as administrative support or related office role.
• Proficient with Microsoft Office Suite and office equipment.
• Fully bilingual in Spanish and English with strong communication skills.
• Ability to handle confidential information professionally and prioritize tasks.
• Experience coordinating meetings, travel, or events.
• Comfortable supporting EHS and security training initiatives.

Responsibilities

• Provide administrative and data support to business operations and departments.
• Assist with budget preparation, record maintenance, and reporting.
• Use company software to generate reports, statistics, tables, graphs, and presentations.
• Serve as an internal and external administrative liaison.
• Greet visitors, manage calls, and coordinate scheduling of meetings and travel.
• Maintain purchasing databases, vendor relations, and cost-reduction opportunities.
• Support EHS training, record retention, and security communications.
• Prepare and control security badges and assist with office safety procedures.

Skills

Manufacturing experience

Bilingual Spanish/English

Tools

Microsoft Office

Job description

We’re seeking an Administrative Assistant to work at a leading organization in Anasco, PR.

Pay Rate: $15 per hour

Shift: 1st Monday to Friday 7:00AM to 3:30PM

Job Duties

• Providing administrative and data support to business operations and functional departments
• Assisting with budget preparation, record maintenance, and generating reports
• Using company software to compile reports, statistics, tables, graphs, and presentations
• Serving as an administrative liaison internally and externally
• Greeting visitors, arranging escort services, and managing telephone operations
• Scheduling appointments, meetings, travel arrangements, and assisting with expense reportsi>
• Maintaining correspondence files, documents, reports, and records
• Supporting employees with telephone and paging systems, distributing mail, and maintaining office equipment
• Coordinating vending machine replenishments and employee reimbursements
• Organizing employee activities and events
• Expediting office supply requisitions, P-Card reconciliation, and procurement of MRO supplies
• Maintaining purchasing database and identifying cost-reduction opportunities
• Supporting small business outreach and vendor relationship processes
• Serving as EHS contact, handling training, record retention, and EHS communication
• Preparing and controlling security badges, managing employee lockers, and providing security training

Qualifications & Skills

• Have proven experience in a Manufacturing environment as administrative support or a related office role.
• Are proficient with Microsoft Office Suite and office equipment.
• Full bilingual in Spanish and English. Demonstrate strong communication, organizational, and multitasking skills.
• Can manage confidential information with professionalism.
• Are detail-oriented and able to prioritize tasks efficiently.
• Have experience coordinating meetings, travel, or events.
• Are comfortable supporting EHS and security training initiatives.

Benefits

• Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability.
• As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account.
• In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.