Administrative and Content Support Assistant

Virtual Assistant Team; Idaho Falls (ID); On-site; USD 21,000 - 34,000; Part time

Job summary

Virtual Assistant Team is seeking a reliable Administrative and Content Support Assistant to handle recurring administrative, content, and operational tasks. You will work with the business owner, receive training, and gradually take on more responsibility as you learn our tools and workflows.

Initial focus includes content editing and publishing, social media scheduling, and general admin tasks such as organizing content and SOPs.

Qualifications

• Excellent written English and professional communication.
• Strong attention to detail and ability to follow instructions.
• Comfortable learning new tools and systems.
• Experience with Canva, basic video editing tools CapCut/Filmora, and social media publishing platforms.
• Proficient with Microsoft 365 or Google Workspace.
• Ability to perform basic online research, spreadsheets, and document formatting.

Responsibilities

• Edit video content weekly using CapCut/Filmora or similar tools.
• Create short-form videos, quote graphics, and repurposed content.
• Use Canva templates to produce social visuals, PDFs, checklists, and simple resources.
• Upload approved videos and visuals to the private leadership community.

Skills

Written English

Attention to detail

Independent work

Video editing

CapCut

Filmora

Social media publishing

Microsoft 365

Google Workspace

Research & formatting

CRM familiarity

Tools

Canva

CapCut

Filmora

Microsoft 365

Google Workspace

CRM software

Job description

Administrative and Content Support Assistant

Part-time

AEST (Australian Eastern Standard Time)

We are looking for a reliable, detail‑oriented Administrative and Content Support Assistant who can take ownership of recurring administrative, content, and operational tasks so the business owner can focus on high‑value work. This is a long‑term role for someone who learns quickly, communicates professionally, and enjoys supporting a growing digital‑focused business.

You will work directly with the business owner, receive training, and gradually take on more responsibility as you become familiar with our systems, tools, and workflows.

Key Responsibilities (Initial Focus: First 1–2 Months)

Content Editing & Publishing

• Edit weekly video content using tools like CapCut, Filmora, or similar.
• Create simple short‑form videos, quote graphics, and repurposed content.
• Use existing Canva templates to create social media visuals, PDFs, checklists, and simple resources.
• Upload approved videos, visuals, and related content into our private leadership community.

Social Media Scheduling

• Publish approved content across LinkedIn, Facebook, Instagram, and potentially TikTok using our scheduling tool.
• Maintain a consistent posting rhythm based on the content calendar.
• Organise content files and keep posting records up to date.

General Administrative Support

• Upload and format approved blog or website content.
• Organise digital files and maintain simple task trackers.
• Create and update basic SOPs/checklists after processes are demonstrated.
• Assist with simple online research, spreadsheets, and document formatting.

Expanded Responsibilities (After Training & Familiarity With Our Processes)

Course & Community Support

• Assist with uploading and organising training materials inside our online community.
• Support course content production (formatting, organising, preparing assets).

AI‑Assisted Content Tasks

• Use AI video or audio tools on content we provide (training will be provided).

Lead Management & CRM Support

• Conduct prospect research and maintain lead lists.
• Update CRM records and assist with basic LinkedIn outreach using our tools.
• Perform simple lead and appointment follow‑ups using provided scripts.
• Support basic campaign and performance reporting.

Process Improvement

• Maintain and update SOPs as workflows evolve.
• Help streamline recurring tasks and improve documentation.

Required Skills & Qualities

• Good written English and professional communication.
• Strong attention to detail and ability to follow instructions.
• Comfortable learning new tools and systems.
• Experience with:
• Canva (graphics, PDFs, templates)
• Basic video editing (CapCut, Filmora, or similar)
• Social media publishing tools
• Microsoft 365 or Google Workspace
• Basic online research, spreadsheets, and document formatting
• Uploading/formatting blog or website content
• Experience with CRM or marketing platforms is helpful but not required.
• Trustworthy, consistent, and able to work independently once trained.

What We Provide

• Clear guidance, examples, templates, and step‑by‑step training.
• Supportive onboarding to help you learn our processes.
• A collaborative working relationship with opportunities to grow.
• A long‑term role focused on ownership of repeatable, meaningful work.