Administrative and A/P support specialist

Chaos to Order; Somerset (KY); On-site; USD 21,000 - 30,000; Part time

Job summary

Chaos to Order is seeking a dependable, organized, and detail-oriented individual to provide part-time administrative and basic accounting support to our team and our clients. This flexible role includes general office duties, data entry, accounts payable assistance, document organization, and occasional administrative support at client offices.

The ideal candidate is computer-savvy, detail-conscious, and eager to learn, with the ability to follow established processes while maintaining

Qualifications

• Dependable, trustworthy, and able to maintain confidentiality.
• Strong attention to detail and accuracy.
• Basic computer skills and comfort learning new software.
• Ability to organize documents and information effectively.
• Ability to follow written and verbal instructions.
• Professional and courteous communication skills.
• Ability to work independently after training.
• Reliable transportation and willingness to occasionally travel to local client offices.

Responsibilities

• Perform general data entry and maintain accurate electronic and paper records.
• Scan, organize, file, and upload documents.
• Assist with routine office organization and administrative projects.
• Prepare basic spreadsheets, reports, correspondence, and other documents.
• Assist with gathering and organizing information requested by our bookkeeping and accounting staff.
• Communicate professionally with team members and client personnel.
• Perform other general administrative duties as assigned.
• Enter vendor bills and invoices into accounting software.
• Assist with accounts payable processing and maintaining vendor records.
• Enter and categorize financial information according to established procedures.
• Assist with organizing receipts, statements, invoices, and other accounting records.
• Identify missing information or discrepancies and bring to the attention of the appropriate team member.
• Travel to client offices to provide administrative and data-entry support.

Skills

Dependable

Attention to detail

Basic computer skills

Organizational skills

Communication skills

Independent worker

Reliable transportation

Willing to travel locally

Tools

QuickBooks

Excel

Word

Outlook

Cloud-based apps

Job description

Company Description Chaos to Order is a client-focused accounting and business services firm dedicated to streamlining processes and reducing inefficiencies for growing businesses. By resolving critical operational and financial issues, the company helps clients gain more time to focus on core business activities. This increased efficiency supports sustainable scaling and growth, enabling organizations to reach their goals. Chaos to Order distinguishes itself through personalized solutions and tailored guidance that goes beyond basic financial management. The team is committed to helping businesses thrive and expand through a careful, consultative approach.

Position Summary

We are seeking a dependable, organized, and detail-oriented individual to provide part-time administrative and basic accounting support to our team and our clients.

This is a flexible support position that will include general office duties, data entry, accounts payable assistance, document organization, and occasional administrative support at client offices.

The ideal candidate does not necessarily need extensive accounting experience. We are looking for someone who is comfortable with computers, pays close attention to detail, can follow established processes, maintains confidentiality, and is willing to learn.

Company Description Chaos to Order is a client-focused accounting and business services firm dedicated to streamlining processes and reducing inefficiencies for growing businesses. By resolving critical operational and financial issues, the company helps clients gain more time to focus on core business activities. This increased efficiency supports sustainable scaling and growth, enabling organizations to reach their goals. Chaos to Order distinguishes itself through personalized solutions and tailored guidance that goes beyond basic financial management. The team is committed to helping businesses thrive and expand through a careful, consultative approach.

Primary Responsibilities

• Perform general data entry and maintain accurate electronic and paper records.
• Scan, organize, file, and upload documents.
• Assist with routine office organization and administrative projects.
• Prepare basic spreadsheets, reports, correspondence, and other documents.
• Assist with gathering and organizing information requested by our bookkeeping and accounting staff.
• Communicate professionally with team members and client personnel.
• Perform other general administrative duties as assigned.

Accounts Payable & Accounting Data Entry

• Enter vendor bills, invoices, receipts, and other transactions into accounting software.
• Assist with accounts payable processing and maintaining vendor records.
• Match invoices and supporting documentation when required.
• Enter and categorize financial information according to established procedures.
• Assist with organizing receipts, statements, invoices, and other accounting records.
• Identify missing information or discrepancies and bring them to the attention of the appropriate team member.
• Perform routine accounting-related data entry under the direction of bookkeeping or accounting staff.

Client On-Site Support

• Occasionally travel to client offices to provide administrative and data-entry support.
• Assist client personnel with organizing paperwork and financial documentation.
• Enter information into client accounting or administrative systems as directed.
• Retrieve, scan, organize, or prepare documents needed by our accounting team.
• Represent our company professionally while working at a client's place of business.
• Follow all client confidentiality, security, and workplace procedures while on-site.

Qualifications

Required:

• Dependable, trustworthy, and able to maintain confidentiality.
• Strong attention to detail and accuracy.
• Basic computer skills and comfort learning new software.
• Ability to organize documents and information effectively.
• Ability to follow written and verbal instructions.
• Professional and courteous communication skills.
• Ability to work independently after receiving appropriate training.
• Reliable transportation and willingness to occasionally travel to local client offices.

Preferred but not required:

• Previous administrative, office, bookkeeping, or accounts payable experience.
• Experience with QuickBooks or other accounting software.
• Familiarity with Microsoft Excel, Word, Outlook, and cloud-based applications.
• Previous experience entering invoices, bills, receipts, or other financial information.

What We Are Looking For

More than anything, we are looking for the right person—someone dependable, conscientious, and willing to learn.

This position could be an excellent fit for someone seeking meaningful part-time work without a full-time schedule, including a retiree, stay-at-home parent, or someone simply looking for supplemental income.

Because this position involves access to confidential client and financial information, integrity, discretion, and reliability are essential. We require drug testing, a full background check, and skills assessment as part of our pre-hire screening process.

Training will be provided on our specific procedures and the software necessary to perform assigned responsibilities.