Part-Time Admin & AP Specialist — Detail-Driven & Trusted

Chaos to Order; Somerset (KY); On-site; USD 21,000 - 30,000; Part time

Job summary

Chaos to Order is seeking a dependable, organized, and detail-oriented individual to provide part-time administrative and basic accounting support to our team and our clients. This flexible role includes general office duties, data entry, accounts payable assistance, document organization, and occasional administrative support at client offices.

The ideal candidate is computer-savvy, detail-conscious, and eager to learn, with the ability to follow established processes while maintaining

Qualifications

• Dependable, trustworthy, and able to maintain confidentiality.
• Strong attention to detail and accuracy.
• Basic computer skills and comfort learning new software.
• Ability to organize documents and information effectively.
• Ability to follow written and verbal instructions.
• Professional and courteous communication skills.
• Ability to work independently after training.
• Reliable transportation and willingness to occasionally travel to local client offices.

Responsibilities

• Perform general data entry and maintain accurate electronic and paper records.
• Scan, organize, file, and upload documents.
• Assist with routine office organization and administrative projects.
• Prepare basic spreadsheets, reports, correspondence, and other documents.
• Assist with gathering and organizing information requested by our bookkeeping and accounting staff.
• Communicate professionally with team members and client personnel.
• Perform other general administrative duties as assigned.
• Enter vendor bills and invoices into accounting software.
• Assist with accounts payable processing and maintaining vendor records.
• Enter and categorize financial information according to established procedures.
• Assist with organizing receipts, statements, invoices, and other accounting records.
• Identify missing information or discrepancies and bring to the attention of the appropriate team member.
• Travel to client offices to provide administrative and data-entry support.

Skills

Dependable

Attention to detail

Basic computer skills

Organizational skills

Communication skills

Independent worker

Reliable transportation

Willing to travel locally

Tools

QuickBooks

Excel

Word

Outlook

Cloud-based apps

Job description

Chaos to Order is seeking a dependable, organized, and detail-oriented individual to provide part-time administrative and basic accounting support to our team and our clients. This flexible role includes general office duties, data entry, accounts payable assistance, document organization, and occasional administrative support at client offices.

The ideal candidate is computer-savvy, detail-conscious, and eager to learn, with the ability to follow established processes while maintaining