Administrative Aide, Material Services — Operations

General Dynamics Electric Boat; Groton (CT); On-site; USD 60,000 - 85,000; Full time

Job summary

General Dynamics Electric Boat is seeking an Administrative Aide to support two Managers in Material Services. The role requires strong organizational, written and verbal communication, and calendar management to keep multiple projects aligned.

Responsibilities include preparing documents, coordinating meetings and onboarding, processing travel and expenses, and maintaining sensitive records while ensuring confidentiality.

Qualifications

• 8+ years of professional administrative experience.
• High school diploma or equivalent.
• Ability to type 45+ words per minute.
• Eligibility to obtain and maintain a Department of Defense security clearance.

Responsibilities

• Create, format, and issue technical correspondence.
• Prepare PowerPoint presentations, letters, memos, and white papers.
• Coordinate department commitments and onboarding activities.
• Organize and distribute meeting materials for weekly meetings.
• Manage department managers’ calendars and schedules.
• Handle facility maintenance requests, IT support needs, and supply ordering.
• Maintain organizational charts, seating and employee databases.

Skills

Microsoft Office

Typing 45+ wpm

Confidentiality

Interpersonal skills

Organization

Education

High school diploma or equivalent

Tools

Mainframe

Concur

Cornerstone

Job description

General Dynamics Electric Boat is seeking an Administrative Aide to support two Managers in Material Services. The role requires strong organizational, written and verbal communication, and calendar management to keep multiple projects aligned.

Responsibilities include preparing documents, coordinating meetings and onboarding, processing travel and expenses, and maintaining sensitive records while ensuring confidentiality.