Administrative Aide II - Liberal Studies, Advising Operations

New York University; New York (NY); On-site; USD 46,000 - 65,000; Full time

Job summary

New York University is seeking an Administrative Aide II to join Liberal Studies, Advising Operations. This role handles clerical, secretarial and confidential tasks, and serves as a resource for policies and office activities to students, staff and faculty.

The position requires strong word processing, spreadsheets and database skills, with attention to proofreading and writing. It also involves supervising student staff and creating complex spreadsheets.

Qualifications

• Proficiency with intermediate to advanced word processing, spreadsheet and database applications.
• Moderate to fast, accurate keyboarding.
• Good proofreading and writing skills.
• Experience delivering high levels of customer service.

Responsibilities

• Perform clerical, secretarial and general office duties including confidential tasks.
• Serve as information source for policies, procedures and office activities to students, staff and faculty.
• Prioritize office activities and delegate work to student or casual employees.
• Modify and/or create databases and complex spreadsheets.

Skills

Word processing

Spreadsheets

Databases

Proofreading

Writing

Keyboarding

Education

High School Diploma or equivalent

Bachelor's Degree

Tools

Microsoft Office

Apple

Desktop publishing software

Access

Job description

Position Summary

Arts & Science is seeking a dedicated Administrative Aide II to join the Liberal Studies, Advising Operations team. This individual will perform a wide range of clerical, secretarial and general office duties including those of a confidential nature. Serve as a source of information to the general public, students, staff and faculty on policies, procedures and office activities. Interact with people within and outside the University including those at the senior level regarding general inquiries as well as specific issues and problems. Prioritize office activities and delegate work to student and/or casual employees. Customize and/or compose letters in response to internal and external requests for information for supervisor's review and approval. Proofread documents for accuracy and completeness. Perform other general word processing duties. Modify and/or create databases and complex spreadsheets.

Qualifications

Required Education:High School Diploma or equivalentPreferred Education:Bachelor's DegreeRequired Experience:3+ years of office experience. Experience providing a high level of customer service.Preferred Experience:2+ years of office experience (with Associate's degree). 1 year of office experience (with Bachelor's degree).Required Skills, Knowledge and Abilities:Proficiency with intermediate to advanced word processing, spreadsheet and database applications. Moderate to fast, accurate keyboarding. Good proofreading and writing skills.Preferred Skills, Knowledge and Abilities:Proficiency with intermediate to advanced Microsoft Office or proficiency with Apple. Knowledge of desktop publishing software. Knowledge of Access.

Additional Information

In compliance with NYC's Pay Transparency Act, the hourly rate for this position is USD $40.215. This rate is based on bargaining unit contracts. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.