Administrative Aide II

Urban Future Lab; New York (NY); On-site; USD 46,000 - 65,000; Full time

Job summary

NYU School of Professional Studies in Midtown Manhattan seeks an Administrative Aide II to perform clerical, secretarial and general office duties. The role includes confidential tasks and may lead junior staff, with duties spanning customer service and liaison work across NYU departments.

You will compose letters, handle word processing, create/modify databases and spreadsheets, and monitor budgets or grants in a fast-paced academic setting.

Qualifications

• High School Diploma or equivalent required.
• 3+ years of experience providing a high level of customer service.
• Preferred: 2 years of office experience with Associate’s degree; 1 year with Bachelor’s degree.
• Proficiency with word processing, spreadsheets and database applications.

Responsibilities

• Perform clerical, secretarial and general office duties including confidential tasks.
• Respond to inquiries and act as NYU liaison with the public and university staff.
• Prepare and customize letters, perform word processing and database/spreadsheet work.
• Monitor department budgets and/or grants.

Skills

Word processing

Spreadsheets

Database applications

Typing speed

Proofreading

Writing skills

Education

High School Diploma or equivalent

Associate’s degree

Bachelor’s degree

Tools

Microsoft Office

Apple

Access

Desktop publishing software

Job description

Position Summary

The Division of Professional Studies is looking for an Administrative Aide II to perform a wide range of clerical, secretarial and general office duties including those of a confidential nature. Prioritize office activities and delegate work to student and/or casual employees. May act as work leader to junior clerical support staff. Respond to inquiries displaying a comprehensive knowledge of the department’s activities, policies and programs. Interact with the general public as NYU liaison and with University personnel including those at the senior level to resolve issues and problems. Customize and/or compose letters on own initiative or in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grants.

PLEASE NOTE: This position is located in our Midtown Center, 20 W. 43rd Street.

Qualifications

Required Education: High School Diploma or equivalent Required Experience: 3+ years Experience providing a high level of customer service. Preferred Experience: 2 years of office experience (with Associate’s degree). 1 year of office experience (with Bachelor’s degree). Required Skills, Knowledge and Abilities: Proficiency with intermediate to advanced word processing, spreadsheet and database applications. Moderate to fast, accurate keyboarding. Good proofreading and writing skills. Preferred Skills, Knowledge and Abilities: Proficiency with intermediate to advanced Microsoft Office or proficiency with Apple. Knowledge of desktop publishing software. Knowledge of Access.

Additional Information

In compliance with NYC's Pay Transparency Act, the hourly rate for this position is USD $40.215. This rate is based on bargaining unit contracts. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.

Since 1934, the NYU School of Professional Studies (NYU SPS) has been a deeply respected institution of higher education that is grounded in applied learning. From its early years, training returning World War II veterans to fulfill the nation’s urgent need for skilled technical workers, it has evolved into a professional education powerhouse that offers 20 graduate degrees, 14 bachelor’s degrees for undergraduate students, four associate’s degrees, and a plethora of continuing education courses and credentials.

NYU SPS is a thought leader, and serves as an incubator for new ideas in industries that are constantly changing. We prepare students for in-demand jobs in fields including real estate, hospitality and tourism; global affairs; global sports management; publishing; marketing and public relations; project management; executive coaching and organizational consulting, human capital management; information technology, management and systems; translation; publishing and professional writing. NYU SPS is focused on building skills that open doors to opportunities in emerging fields and global markets. NYU SPS faculty members are leading experts in their areas of discipline, with a hands‑on approach that encourages students to push beyond their limits and to break new ground.

NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.

NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.