Administrative Acquisition Specialist - Mid Level

Heartland Consulting; Camp Springs (MD); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading consulting firm is seeking an Administrative Acquisition Specialist to provide comprehensive administrative support for acquisition management. The role involves assisting Air Force Program Managers in various acquisition phases, ensuring compliance with government regulations, and developing essential administrative tools. Candidates should have a strong background in acquisition support, relevant certifications, and excellent communication skills.

Benefits

Comprehensive Health, Vision, and Dental Insurance

Company-Paid Life Insurance

Short-Term and Long-Term Disability Coverage

Paid Holidays and Paid Time Off

401(k) Retirement Plan with Company Match

Support for Education and Professional Development

Qualifications

• Minimum of four years of experience in acquisition support.
• Secret security clearance required.
• Certification in relevant fields is mandatory.

Responsibilities

• Assist in requirements planning, package development, and report production.
• Support management of acquisition contracts and ensure compliance with regulations.
• Prepare various documents and maintain acquisition data.

Skills

Communication

Familiarity with military customs

Understanding of government acquisition process

Education

24 Business credits or equivalent acquisition experience

FAC-C or DAU DAWIA Level I certification

Job description

• At least four (4) years of acquisition experience in DoD or Federal Government

Certifications :

• FAC-C or DAU DAWIA Level I certification in Contracting, Contracting Officer Representative, Purchasing, or Program Management

Job Description : The Administrative Acquisition Specialist will provide comprehensive administrative acquisition support services to assist in the full range of administrative functions necessary for effective acquisition management and oversight. The role involves supporting Air Force Program Managers or Contracting Specialists in various phases of the acquisition process, including requirements planning, requirement package development, report production, and business rule maintenance.

Key Responsibilities :

Administrative Support Functions :

Assist in requirements planning, package development, report production, and business rule maintenance.

• Familiarity with military customs and courtesies.
• Strong oral and written communication skills.
• Understanding of the government acquisition process.

Development and Maintenance of Administrative Tools :

Prepare agenda topics, plan, schedule, and coordinate meetings.

• Prepare and distribute minutes, and report closure of key initiatives.

Consistency with Governance Principles :

Ensure administrative support efforts align with governance principles, government statutes, policies, regulations, and related guidance.

• Collaborate with relevant stakeholders.

Management of Acquisition Contracts :

Support AFAMS and AFDW / PK in managing various acquisition contracts.

• Ensure actions comply with laws, regulations (e.g., FAR, DFARS, AFFARS), instructions (e.g., DoDI 5000.72, AFI 63-138), and local policies.

Requirements Planning Phase :

Develop and document various types of requirements.

• Establish working relationships with stakeholders.
• Provide continuous accountability and scheduling coordination.
• Assist Quality Assurance Program Coordinator (QAPC) and Program Manager (PM) with feedback and program changes.
• Serve as an administrative advisor to management and other personnel.

Requirement Package Development :

Prepare and develop correspondence, reports, memorandums, presentations, and other forms of communication.

• Participate as a Multi-Functional Team (MFT) member.
• Manage acquisitions and requirements through the organization's management tool or system.
• Liaison between the organization and Mission Partner for timely submission of requirement packages.
• Review and track requirements using Air Force Service Management Tool (SMT) and applicable dashboards and databases.

Produce Acquisition Reports & Data :

Provide acquisition reports and advise on acquisition data.

• Present findings and translate acquisition data into usable formats.
• Maintain and collect acquisition data using various tools and statistical techniques.

Develop & Maintain Business Rules :

Assist in developing and maintaining business rules to improve acquisition processes.

• Recommend goals to improve acquisition tradecraft.
• Maintain various acquisition documents and templates.
• Provide assistance with Video Tele Conferences (VTC), Microsoft TEAMS Meetings, and SharePoint page updates.

Qualifications :

• Minimum of four (4) years of experience in acquisition support.
• Secret security clearance.
• At least 24 Business credits or equivalent acquisition experience.
• FAC-C or DAU DAWIA Level I certification in relevant fields.

Benefits :

• Comprehensive Health, Vision, and Dental Insurance
• Company-Paid Life Insurance, Short-Term, and Long-Term Disability Coverage
• Voluntary Supplemental Insurance Options
• Paid Holidays and Paid Time Off (accrued from date of hire)
• 401(k) Retirement Plan with Company Match
• Support for Education and Professional Development
• Coverage under Social Security, Workers' Compensation, and Unemployment Insurance

Heartland Consulting is an Equal Opportunity / Affirmative Action Employer of individuals with disabilities and veterans. We are proud to state that we do not discriminate in employment decisions on the basis of race, color, religion, sex, national origin, or disability status. We E-Verify all employees.

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