Administrative & Accounts Receivable Assistant

Mega Force; Wilson (NC); On-site; USD 22,000 - 30,000; Full time

Job summary

Mega Force Staffing is seeking a dependable Administrative & Accounts Receivable Assistant for our client in Wilson, NC. You will be the welcoming face of the office, handling walk-in visitors, answering phones, and providing essential administrative and financial support across daily operations.

In this role you will back up Accounts Receivable tasks, process deposits, assist with invoicing and billing, and help with general record-keeping using Word and Excel.

Qualifications

• Proficient in Microsoft Word and Excel.
• Dependable with a great personality and positive client interaction.
• Willing to learn and adapt in a fast-paced environment.

Responsibilities

• Front office support: greet visitors and handle phone calls.
• Accounts receivable (backup): apply payments and assist in collections.
• Invoicing & billing: create and mail customer invoices.
• Mail & postage: manage postage and daily mail.
• General administration: maintain organized records with MS Office.

Skills

Dependable

Great personality

Willingness to learn

Tools

Microsoft Word

Microsoft Excel

Job description

Mega Force Staffing is seeking a dependable, detail-oriented Administrative & Accounts Receivable Assistant for our client in Wilson. In this role, you will be the welcoming face and voice of our office, greeting walk-in customers, managing phone calls, and providing essential administrative and financial support across daily operations. If you have a great personality, a strong willingness to learn, work exceptionally well with others, and possess sharp organizational skills, we would love for you to join our team!

Key Responsibilities

• Front Office Support: Answer incoming phone calls and professionally direct walk-in customers and visitors.
• Accounts Receivable (Backup): Enter and apply checks and credit card payments to customer accounts, post daily deposits, and assist in accounts receivable collections.
• Invoicing & Billing: Create, email, and mail customer invoices, and process accounts payable invoices.
• Mail & Postage: Handle the postage meter and take care of daily post office mail pick-ups and drop-offs.
• General Administration: Maintain office efficiency through organized record-keeping, utilizing strong computer skills in Microsoft Word and Excel.

Qualifications & Requirements

• Technical Skills: Must be proficient in Microsoft Word and Excel.
• Personality & Work Ethic: Must be dependable, possess a great personality, and excel at interacting positively with clients, team members, and the public.
• Attitude: A strong willingness to learn and adapt in a fast-paced environment.

Schedule Monday – Thursday: 7:00 AM – 5:00 PM (Includes a 1-hour lunch break) Friday: 8:00 AM – 12:00 PM (Noon)