Administrative Accounting Assistant

Protein Products, Inc.; Gainesville (GA); On-site; USD 24,000 - 32,000; Part time

Job summary

Protein Products, Inc. is seeking an Administrative & Accounting Assistant for a part-time role (~30 hours/week) to support AP/AR, payroll, and general office operations. The role includes mail handling, coordinating shipments, notary services, and basic accounting tasks.

The candidate will provide administrative support, manage supplies, schedule meetings, assist visitors, and maintain office equipment. Proficiency in MS Office and strong organizational skills are essential for success.

Qualifications

• High school diploma or equivalent required.
• 2 years of administrative assistant desired.
• Knowledge of Microsoft Word, Excel, Outlook, PowerPoint and Adobe Acrobat.

Responsibilities

• Assist with Accounts Payable and Accounts Receivable.
• Assist with weekly payroll.
• Provide administrative support to ensure efficient operation of the office.
• Delivers and retrieves mail daily.
• Manages the company’s UPS and FedEx needs.
• Runs errands for owners and/or staff as needed.
• Answers phone calls, schedules meetings and supports visitors.
• Filing, typing, copying, binding, scanning, etc.
• Provide Notary Services for the company.
• Maintain inventory of office supplies and order as needed.
• Communicate politely and professionally by phone, email, and mail.

Skills

Administrative Writing

MS Office Skills

Managing Processes

Organization

Analyzing Information

Professionalism

Problem Solving

Verbal Communication

Education

High school diploma

Tools

MS Word

Excel

Outlook

PowerPoint

Adobe Acrobat

Job description

Job Description

Job Description

Administrative & Accounting Assistant- Part Time (Approximately 30 hours per week)

Administrative & Accounting Assistant Job Responsibilities:

• Assist with Accounts Payable and Accounts Receivable for the organization.
• Assist with weekly payroll.
• Provides administrative support to ensure efficient operation of the office.
• Delivers and retrieves the mail to and from the post office daily.
• Manages the company’s UPS and FedEx needs.
• Runs errands for the owners and / or office staff on a as needed basis.
• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Provides onboarding support for the Health Insurance and 401K Plans.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization.
• Ensures operation of office equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques. (Printers, copiers, postage meter, kitchen equipment).
• Provides information by answering questions and requests.
• Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Contributes to team effort by accomplishing various administrative tasks as needed.
• Provide Notary Services for the company.

Administrative & Accounting Assistant Skills and Qualifications:

• Administrative Writing Skills
• Microsoft Office Skills
• Managing Processes
• Organization
• Analyzing Information
• Professionalism
• Problem Solving
• Verbal Communication

Education and Experience Requirements

• High school diploma or equivalent education required.
• 2 years of administrative assistant desired.
• Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat.
• Basic knowledge of accounting functions such as accounts payable, accounts receivable, and payroll.
• Valid driver’s license and current automobile insurance.