Accounting Assistant

Hardwire LLC; Pocomoke City (MD); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401K matching

Discretionary bonus

Paid time off

Paid holidays

Short-Term Disability

Job summary

Hardwire LLC is seeking an organized Accounting Assistant I to join our growing finance team in a role balancing bookkeeping with administrative support. You will handle AP/AR, bank deposits, vendor communications, and financial record-keeping to help keep our operations efficient.

The ideal candidate has 2–5 years of accounting or administrative-financial experience, proficiency with ERP systems and Excel, and a strong attention to detail for accurate data entry and reporting.

Qualifications

• 2–5 years of dedicated experience in an accounting assistant, bookkeeping, or administrative-financial role.
• Experience with accounting software (e.g., QuickBooks, Sage) and Microsoft Office, especially Excel.
• High accuracy in data entry and strong organizational skills.
• Excellent verbal and written communication with vendors and teams.

Responsibilities

• Process accounts payable, manage accounts receivable, and prepare bank deposits.
• Assist with reconciling bank statements, credit cards, and vendor accounts monthly to ensure ledger accuracy.
• Maintain digital and physical financial filing systems, manage mail, and order office supplies.
• Serve as the primary point of contact for billing inquiries, resolving invoice discrepancies promptly.
• Prepare and examine accounting records, financial statements, taxes, and other financial reports
• Assist with inventory physical counts and fixed asset management across all facilities.
• Assist and manage vendor communication for planning, documentation, and raw material purchases.
• Gather financial documentation, pull receipts, and organize files to assist accounting team during tax season and audits.
• Perform miscellaneous accounting and finance tasks as assigned

Skills

Accounting software

Excel

Data entry accuracy

Education

High school diploma

Associate/Bachelor’s in Business/Finance/Accounting

Tools

ERP systems

Job description

Accounting Assistant I

Summary

We are seeking an organized, detail-oriented Accounting Assistant with 2 to 5 years of relevant experience to join our growing finance team. In this role, you will balance foundational bookkeeping tasks with critical administrative support. You will work directly with our business team to maintain accurate financial records, handle vendor communication, and keep our office operations running smoothly.

Key Responsibilities

• Process accounts payable, manage accounts receivable, and prepare bank deposits.
• Assist with reconciling bank statements, credit cards, and vendor accounts monthly to ensure ledger accuracy.
• Maintain digital and physical financial filing systems, manage mail, and order office supplies.
• Serve as the primary point of contact for billing inquiries, resolving invoice discrepancies promptly.
• Prepare and examine accounting records, financial statements, taxes, and other financial reports
• Assist with inventory physical counts and fixed asset management across all facilities.
• Assist and manage vendor communication for planning, documentation, and raw material purchases.
• Gather financial documentation, pull receipts, and organize files to assist accounting team during tax season and audits.
• Perform miscellaneous accounting and finance tasks as assigned

Required Skills & Qualifications

• 2–5 years of dedicated experience in an accounting assistant, bookkeeping, or administrative-financial role.
• Strong hands‑on experience with accounting software (e.g., QuickBooks, Sage, or other ERP systems) and Microsoft Office, especially Excel.
• Proven track record of high‑accuracy data entry, strong organizational skills, and strict attention to detail.
• Excellent verbal and written communication skills for professional interaction with vendors and internal teams.
• High school diploma required; an Associate’s or Bachelor’s degree in Business, Finance, or Accounting is a strong plus.

Physical Demands

May be required to stand or sit for extended periods of time. Specific vision abilities required by this job include close vision, for computer related activities and other tasks.

Work Environment

Work performed in a combination of manufacturing and office environment. The noise level in the work environment is usually low.

Benefits for Full-Time Employees:

• Medical, Dental, Vision, and Flexible Spending Account
• Employer Paid Group Term Life Insurance and Short-Term Disability Insurance
• Paid time off
• Paid holidays
• 401K matching program
• Discretionary bonus program

FLSA Classification

Non-Exempt