Administrative (71478)

PrintWorkers; Dallas (TX); On-site; USD 34,000 - 40,000; Full time

Job summary

PrintWorkers in Dallas, TX is seeking an Administrative Assistant / Project Coordinator to support sales orders, project tracking, and customer service. The role requires strong organization, communication, and a detail-oriented mindset in a fast-paced environment.

You will handle data entry, invoicing, and QuickBooks data entry under the Controller's supervision, coordinating with production and art teams to keep events on track and on schedule.

Qualifications

• Proficiency in Microsoft Office 365, including Outlook, Word, and Excel.
• Experience with QuickBooks and administrative or customer service duties preferred.
• Excellent communication, organization, and problem-solving skills.
• Strong attention to detail, a positive attitude, and a professional customer-facing presence.
• Ability to multitask, prioritize, and work independently in a busy environment.

Responsibilities

• Greet customers, answer phones, respond to emails, assist with order pickups, and provide exceptional customer service.
• Support project managers with sales orders, project tracking, customer updates, and timely follow-ups.
• Maintain customer, vendor, and company files; assist with data entry and Excel spreadsheets.
• Assist with purchasing materials, inventory organization, and general clerical duties.
• Coordinate with production and art departments to ensure projects are completed accurately and on time.
• Assist with job quoting, research, shipping/receiving, and shop support during major events.
• Provide bookkeeping support, including invoicing, accounts payable/receivable, payment processing, and QuickBooks data entry under the Controller's supervision.

Skills

Customer service

Organization

Communication

Multitasking

Problem-solving

Tools

QuickBooks

MS Office

Excel

Job description

Administrative Assistant / Project Coordinator

Location: Dallas, TX

Pay: $25 – $29 per hour

Hours: 8:00 am - 5:30 pm

We are seeking a dependable, self-motivated Administrative Assistant / Project Coordinator to join our team in the event signage and large-format printing industry. The ideal candidate has a strong work ethic, excellent attention to detail, outstanding organizational skills, and the ability to thrive in a fast-paced environment.

Responsibilities

• Greet customers, answer phones, respond to emails, assist with order pickups, and provide exceptional customer service.
• Support project managers with sales orders, project tracking, customer updates, and timely follow-ups.
• Maintain customer, vendor, and company files; assist with data entry and Excel spreadsheets.
• Assist with purchasing materials, inventory organization, and general clerical duties.
• Coordinate with production and art departments to ensure projects are completed accurately and on time.
• Assist with job quoting, research, shipping/receiving, and shop support during major events.
• Provide bookkeeping support, including invoicing, accounts payable/receivable, payment processing, and QuickBooks data entry under the Controller's supervision.

Qualifications

• Proficiency in Microsoft Office 365, including Outlook, Word, and Excel.
• Experience with QuickBooks and administrative or customer service duties preferred.
• Excellent communication, organization, and problem-solving skills.
• Strong attention to detail, a positive attitude, and a professional customer-facing presence.
• Ability to multitask, prioritize, and work independently in a busy environment.

Additional Considerations: Occasional overtime and holiday availability may be required during peak event seasons.

If you are organized, proactive, and enjoy supporting customers and coordinating projects, we encourage you to apply!