Administration Project Manager - Christian Ministry

OurCalling; Dallas (TX); On-site; USD 49,000 - 59,000; Full time

Benefits offered by this job

Paid time off

Health reimbursement

Parental leave

Life insurance

Retirement plan with matching

Job summary

OurCalling in Dallas seeks an Administration Project Manager to lead the Administration Department's projects, oversee office operations, and manage internal communications. You will run weekly departmental meetings, coordinate with CPO on high-level initiatives, and ensure confidential handling of information in a fast-paced environment.

The role requires 2–3 years of PM experience, a bachelor's degree or equivalent, strong communication skills, and comfort with Apple and Google software.

Qualifications

• Bachelor's degree or four years of directly relevant experience required.
• Four years of progressive experience in project coordination or admin support.
• Strong written and verbal communication and tight confidentiality.
• Experience in faith-based organizations preferred.
• Proficiency with Apple and Google productivity tools and Notion.

Responsibilities

• Provide PM support for the Administration Department.
• Run weekly departmental meetings and keep projects on track.
• Assist CPO with high-level projects and strategic execution.
• Oversee office management and vendor coordination.
• Coordinate staff training events and staff communications.
• Manage OurCalling Amazon account and office processes.
• Maintain confidentiality and collaborate across departments.

Skills

Time management

Communication skills

Leadership

Attention to detail

Multitasking

Public environment experience

Notion PM

Canva

WordPress

Education

Bachelor's degree

CAPM

PMP

Google Project Management Certificate

Associate's degree

Military service

Tools

Pages

Numbers

Keynote

Google Sheets

Google Docs

Notion

Canva

WordPress

Job description

About OurCalling

Across both OurCalling and OurCommunity, we share one mission: to glorify God by helping our homeless neighbors walk with Jesus, get off the streets, and live in healthy community. We are a Christ-centered ministry where every job is a ministry position. We are shaped by a culture of compassion, integrity, and a steady belief that every neighbor is loved by God and worthy of dignity.

We build personalized pathways out of homelessness rooted in trust, relationship, and the transformative power of the Gospel. Whether serving at the Navigation Center, on the streets, or within our long-term residential community, our team demonstrates hopeful, steady, and pioneering love, meeting people where they are and walking with them step by step toward restoration and healthy community.

Grounded in faith and driven by innovation, we go beyond meeting immediate needs to create real solutions that help people walk with Jesus and live in healthy community one life at a time. We are committed to restoration, not relocation, so every neighbor can flourish in a supportive and thriving community.

Job Overview

The Administration Project Manager (APM) reports to the Chief People Officer and supervises the Receptionist/Office Coordinator. The APM will work alongside the Director of Human Resources, the Volunteer Engagement Manager and the Information Technology Manager. The APM will have three primary areas of focus: Project Management for the Administration Department, Office Management oversight, and Internal Communications for the organization. This position may require working in a public space, with a lot of activity, and occasional errands/driving.

• Provide Project Management support for the Administration Department
• Run weekly Departmental meetings
• Keep Administrative Directors on track with their Projects
• Assist CPO with her C-level Projects
• Be a thought partner to the CPO with her high-level planning and strategic execution
• Maintain a high level of confidentiality
• Excellent time management skills and prioritization
• Represent Admin Team on IWS Taskforce
• Office Management
• Manage OurCalling Amazon account
• Oversee weekly check deposit and monthly cash deposit
• Staff Care
• Under the direction of the CPO, coordinate all-staff training events
• Coordinate staff/team celebrations (5th Thursdays, annual Staff Christmas party, Team Appreciation weeks, Monthly Birthdays/Anniversaries, etc.)
• Manage uniform and merch inventory
• Oversee OC Playbooks (ensuring quarterly/annual edits by team and department)
• OurDirectory - coordinate with Vendor for revisions and ordering

• Internal Communications
• Create Digital Signage slides
• Assist with staff update emails
• Write monthly staff newsletter
• Manage [e-mail] and wordpress inboxes

• Bachelor's degree, or an equivalent combination of education and experience required.
• Equivalent is defined as four years of directly relevant, progressively responsible experience in project coordination, operations, program or office management, or executive-level administrative support. An associate's degree, a project management certification (CAPM, PMP, Google Project Management Certificate, CSM), or relevant military service each count toward that four years.
• Minimum 2 to 3 years project management experience, required
• High level of discernment
• Solutions-focused
• Previous experience working in a faith-based organization, preferred
• Comfortable with technologies, including Apple software (such as Pages, Numbers, and Keynote) and Google software (Sheets, Docs, etc), Notion Project Management Software, Canva
• Strong written and verbal communication skills
• A humble and approachable attitude
• Professional maturity and integrity as a trusted team member
• Ability to produce reports, assign tasks, accept instructions, and handle vendor contracts
• Strong ability to balance a variety of projects and complete a wide variety of tasks
• Ability to be flexible and take initiative in a fast paced environment
• Able to work effectively across multiple departments
• Attention to detail to ensure tasks are completed thoroughly and in a timely manner
• Comfortable working in a public environment with lots of activity
• Leadership ability to manage challenges with grace and manage direct reports

Additional Qualifications

• Upholding a close and growing relationship as a disciple of Jesus Christ

Our Benefits

We offer an excellent Total Rewards benefit package that includes over 3 weeks' Paid Time Off plus Holidays to start, as well as Health Reimbursement Benefit of up to $800 per month, Parental Leave, Life Insurance, Retirement Plan with matching, and more.

The pay range for this role is: 54,000 - 54,000 USD per year (OurCalling - Cesar Chavez)