Administration Office Associate

Calstatelausu; Los Angeles (CA); On-site; USD 21,000 - 31,000; Part time

Job summary

Cal State LA University-Student Union is seeking an Administration Office Associate to support daily operations under the Associate Director of Administration for Human Resources Management. This on-site role offers an hourly rate of $18.88 and up to 20 hours per week, with a two-month training period possibly extended.

The incumbent will manage recruitment assistance, onboarding, personnel files, and customer service while using Word, Excel, Outlook, OneDrive, SharePoint, Adobe Sign, and ADP.

Qualifications

• Enrolled student with required units and GPA.
• Willingness to work with diverse student body.
• Ability to maintain confidential information.
• Strong initiative and self-motivation.
• Excellent verbal and written communication.
• Ability to coordinate multiple tasks and meet deadlines.
• Proficiency in Microsoft Word, Excel, PowerPoint.
• Familiarity with OneDrive/SharePoint/ADP preferred.

Responsibilities

• Assist in recruiting U-SU personnel.
• Assist with student onboarding.
• Maintain personnel and administrative files.
• Use computer programs including Word, Excel, Outlook, OneDrive, SharePoint, Adobe Sign, ADP.
• Maintain personnel database.
• Understand University-Student Union policies and practices.
• Assist with office supply inventory and replenishment.
• Support special projects as needed.
• Provide excellent customer service to guests.
• Perform general office tasks (typing, filing, copying).
• Perform other duties as assigned.

Skills

Communication skills

Leadership

Organization

Multitasking

Education

Enrollment at Cal State LA

GPA thresholds (undergrad 2.0 or grad 3.0)

Tools

Microsoft Word

Excel

PowerPoint

OneDrive

SharePoint

ADP

Job description

Job Title: Administration Office Associate

Hourly Rate: $18.88 per hour; non-exempt classification

Work Schedule: Up to 20 hours per week(no more than 999 hours per calendar year)as developed with the Associate Director of Administration for Human Resources Management, contingent upon operational need, academic scheduling, etc.

Training Period: Two months, with the possibility of an extension.

General Statement:

Under the supervision of the Associate Director of Administration for Human Resources Management, the Administration Office Associate supports the daily functions of the Administration Office of the University-Student Union.

Specific Duties and Responsibilities:

• Assists in the recruitment of U-SU personnel
• Assists with student assistant onboarding
• Assists with maintaining personnel and administrative files
• Works with established computer programs, including Microsoft Word, Excel, Outlook, OneDrive, SharePoint, Adobe Sign, and ADP
• Maintains personnel database
• Responsible for understanding the policies and practices of the University-Student Union
• Assists with office supply inventory and replenishment
• Assists with special projects as needed
• Provides excellent customer service to all guests of the University-Student Union
• Performs a variety of general office tasks, including typing, filing, copying,
• Performs other duties as assigned.

Required Qualifications:

• Currently enrolled Cal State LA student with a minimum of 6 undergraduate units and a minimum G.P.A. of 2.0, or graduate student with at least 4 graduate units and a minimum Cal State LA cumulative G.P.A. of 3.0.
• Willingness to work with an ethnically diverse and culturally pluralistic student body and staff
• Proven ability to maintain confidential information
• Proven leadership and organizational skills
• Must be detail-oriented, self-motivated, and possess strong initiative
• Ability to effectively communicate both verbally and in writing
• Ability to effectively coordinate multiple tasks and adhere to deadlines
• Ability to adhere to work policies and practices, follow directions, and use time effectively and productively
• Proficiency in Microsoft Office: Word, Excel, and PowerPoint required
• Knowledge of OneDrive, SharePoint, and ADP preferred

A background check/live scan (including a criminal record check) must be completed satisfactorily for an employment offer to remain valid. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current employees who apply for the position.

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.